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1. Company Identification: Legal name of the corporation, registration number, and registered office address
2. Meeting Details: Type of meeting (Board/Shareholder), date, time, location, and whether it's regular or special
3. Attendance and Quorum: List of present directors/shareholders and confirmation of quorum requirements being met
4. Chairperson and Secretary: Identification of the meeting's chairperson and secretary
5. Notice: Confirmation that proper notice was given or waived
6. Resolution Text: The formal 'RESOLVED THAT' statements detailing the decisions being made
7. Certification: Statement certifying that the resolution was duly passed
8. Execution: Signature blocks for required signatories with dates
1. Recitals: Background information explaining the context and reasons for the resolution, used when additional context is needed
2. Voting Results: Detailed breakdown of votes when required for contentious matters or regulatory compliance
3. Dissent: Record of any dissenting votes or abstentions, included when there isn't unanimous approval
4. Conflict of Interest Declarations: Declarations of any conflicts of interest and handling thereof, required when relevant
5. Implementation Instructions: Specific directions for carrying out the resolution, included for complex matters
6. Effective Date: Specific clause about when the resolution takes effect, if different from the date of passing
1. Schedule A - Supporting Documents: Copies of relevant documents referenced in the resolution (e.g., contracts, agreements)
2. Schedule B - Financial Information: Relevant financial statements or reports when resolution involves financial matters
3. Schedule C - Corporate Records: Copies of relevant corporate records or filings referenced in the resolution
4. Appendix 1 - Notice of Meeting: Copy of the notice sent for the meeting
5. Appendix 2 - Attendance List: Detailed list of all attendees including their capacities when meeting involves multiple parties
6. Appendix 3 - Powers of Attorney: Copies of any powers of attorney or delegation of authority documents
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