The Company Resolution Form is a crucial corporate governance document used in Qatar to formally document and validate company decisions. It is required whenever significant corporate actions need to be taken, such as changing authorized signatories, approving major transactions, issuing shares, or amending company policies. The document must comply with Qatar Commercial Companies Law No. 11 of 2015 and, where applicable, Qatar Financial Centre regulations. It serves as evidence of proper corporate authorization and is often required by banks, government authorities, and other third parties as proof of valid corporate action. The form's content and structure must reflect local legal requirements, including proper authentication and, in some cases, notarization or ministerial approval.
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1. Title and Company Details: Full legal name of the company, commercial registration number, and registered office address
2. Meeting Details: Date, time, location of the meeting, and type of meeting (board meeting, shareholder meeting, etc.)
3. Attendance and Quorum: List of attendees, confirmation of quorum requirements being met, and any proxies or representatives present
4. Notice and Compliance: Confirmation that proper notice was given or waived, and compliance with constitutional documents
5. Declarations: Declarations of any conflicts of interest and confirmation of the company's solvency if relevant
6. Resolutions: Clear statement of each resolution passed, numbered sequentially
7. Certification: Signature block for chairman/company secretary confirming the resolutions were duly passed
8. Authentication: Requirements for witnessing, notarization, or other authentication as required by Qatar law
1. Recitals: Background information explaining the context and reasons for the resolutions - used when complex decisions need explanation
2. Voting Results: Detailed breakdown of votes cast - required for shareholder resolutions or contested matters
3. Director's Recommendations: Include when the board is making recommendations to shareholders for their approval
4. Legal Authority: References to specific articles of association or law provisions - used for complex or unusual resolutions
5. Implementation Instructions: Specific directions for carrying out the resolutions - used when immediate action is required
6. Reserved Matters: Confirmation of compliance with any reserved matter requirements - needed when dealing with protected shareholder rights
1. Register of Attendees: Detailed list of all attendees including their capacities and shareholding details
2. Supporting Documents: Copies of relevant documents referenced in the resolutions (e.g., contracts, certificates)
3. Proxy Forms: Copies of valid proxy forms for any represented shareholders or directors
4. Notice of Meeting: Copy of the notice sent to all entitled parties
5. Financial Statements: If resolutions relate to financial matters, relevant financial statements or reports
6. Legal Opinions: Any legal opinions or professional advice relied upon in making the decisions
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