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Property Maintenance Contract for Canada

Property Maintenance Contract Template for Canada

A comprehensive legal agreement governed by Canadian law that establishes the terms and conditions for providing property maintenance services. This contract outlines the responsibilities of both the service provider and the property owner/manager, including scope of services, performance standards, payment terms, and compliance requirements with federal and provincial regulations. The document incorporates specific provisions for workplace safety, insurance requirements, and environmental compliance while addressing both routine maintenance and emergency services. It serves as a legally binding framework that protects the interests of all parties while ensuring proper property upkeep and management.

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What is a Property Maintenance Contract?

Property Maintenance Contracts are essential legal documents used in Canadian business operations to formalize the relationship between property owners/managers and maintenance service providers. These contracts are crucial when engaging professional services for the ongoing maintenance and upkeep of commercial, residential, or industrial properties. The agreement typically includes detailed specifications for routine maintenance, emergency services, quality standards, and compliance with federal and provincial regulations. Property Maintenance Contracts are particularly important in Canada due to specific requirements around workplace safety, environmental protection, and seasonal maintenance needs (such as snow removal). The document serves to protect both parties by clearly defining responsibilities, establishing performance metrics, and outlining liability and insurance requirements while ensuring compliance with relevant Canadian property and service contract legislation.

What sections should be included in a Property Maintenance Contract?

1. Parties: Identification of the property owner/manager and the maintenance contractor, including full legal names and addresses

2. Background: Context of the agreement and brief description of the property requiring maintenance

3. Definitions: Key terms used throughout the agreement defined for clarity

4. Scope of Services: Detailed description of maintenance services to be provided, including regular and preventive maintenance tasks

5. Term and Renewal: Duration of the contract and conditions for renewal or extension

6. Contractor's Obligations: Specific responsibilities, including quality standards, response times, and reporting requirements

7. Client's Obligations: Property owner's responsibilities, including access provision and information sharing

8. Payment Terms: Fee structure, payment schedule, and invoicing procedures

9. Insurance and Liability: Required insurance coverage and allocation of liability between parties

10. Health and Safety: Safety requirements and compliance with relevant regulations

11. Termination: Conditions and procedures for contract termination by either party

12. Force Majeure: Provisions for unforeseen circumstances affecting contract performance

13. Governing Law: Specification of applicable Canadian law and jurisdiction

14. Entire Agreement: Standard clause confirming the contract as the complete agreement between parties

What sections are optional to include in a Property Maintenance Contract?

1. Emergency Services: Additional provisions for emergency maintenance services outside regular hours

2. Specialized Equipment: Specific terms for maintenance of specialized equipment or systems

3. Subcontractor Requirements: Terms governing the use and management of subcontractors

4. Environmental Compliance: Specific environmental requirements for properties with special environmental considerations

5. Security Requirements: Additional security measures for high-security properties

6. Seasonal Services: Specific provisions for seasonal maintenance such as snow removal or landscaping

7. Performance Bonds: Requirements for performance bonds on large-scale maintenance contracts

What schedules should be included in a Property Maintenance Contract?

1. Schedule A - Property Details: Detailed description of the property and areas covered by maintenance services

2. Schedule B - Service Specifications: Detailed breakdown of maintenance tasks, frequencies, and quality standards

3. Schedule C - Fee Schedule: Detailed pricing structure including regular services and additional charges

4. Schedule D - Response Time Requirements: Specified response times for different types of maintenance issues

5. Schedule E - Equipment Inventory: List of equipment and systems covered under the maintenance contract

6. Schedule F - Contact Information: Key contacts for both parties including emergency contacts

7. Appendix 1 - Required Forms: Standard forms for maintenance reports, incident reports, and service requests

8. Appendix 2 - Safety Procedures: Detailed safety protocols and procedures for maintenance activities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Canada

Publisher

Ƶ

Document Type

Service Agreement

Cost

Free to use
Relevant legal definitions
































Clauses






























Relevant Industries

Real Estate

Commercial Property

Residential Property

Industrial Property

Retail

Healthcare Facilities

Educational Institutions

Hospitality

Office Buildings

Manufacturing Facilities

Warehousing

Public Sector Buildings

Shopping Centers

Multi-unit Residential

Relevant Teams

Facilities Management

Operations

Property Management

Procurement

Legal

Risk Management

Compliance

Maintenance

Asset Management

Contract Administration

Building Services

Relevant Roles

Facility Manager

Property Manager

Maintenance Supervisor

Operations Director

Contract Administrator

Building Superintendent

Asset Manager

Real Estate Manager

Procurement Manager

Risk Manager

Legal Counsel

Maintenance Coordinator

Building Services Manager

Property Administrator

Compliance Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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