The Commercial Invoice Pro Forma Invoice is a crucial document in international trade and domestic commercial transactions under Swiss jurisdiction. It serves multiple purposes: as a quotation, a customs declaration document, and a preliminary agreement between parties. This document type is particularly important when dealing with import/export transactions, where it helps facilitate customs clearance, obtain import licenses, and arrange foreign exchange. The pro forma invoice must comply with Swiss commercial law, particularly the Swiss Code of Obligations and VAT regulations, while also meeting international trade standards. It includes detailed information about the seller, buyer, goods or services, pricing, delivery terms, and payment conditions. The document is typically used before the final transaction to allow buyers to arrange payment, secure import permits, or establish letters of credit, making it an essential tool in both domestic and international trade operations.
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1. Company Information (Seller): Full legal name, address, tax numbers, and contact details of the selling company
2. Customer Information (Buyer): Full legal name, address, and contact details of the buying company
3. Invoice Details: Pro forma invoice number, date, and validity period
4. Product/Service Details: Detailed description of goods/services, quantities, unit prices, and total amounts
5. Financial Summary: Subtotal, VAT (if applicable), shipping costs, and total amount
6. Payment Terms: Expected payment terms and conditions
7. Delivery Terms: Incoterms, shipping method, and estimated delivery date
8. Declaration: Statement indicating this is a pro forma invoice and not a demand for payment
1. Country of Origin: Required when goods are being exported/imported - specifies manufacturing origin of goods
2. HS Codes: Harmonized System codes for international trade - include when goods are being exported/imported
3. Bank Details: Company's banking information - include if advance payment might be required
4. Special Instructions: Any special handling, packaging, or shipping instructions - include when specific requirements exist
5. Currency Exchange Information: Include when transaction involves multiple currencies
6. Export License Details: Required when goods need export licenses or special permits
1. Detailed Product Specifications: Technical specifications, drawings, or detailed descriptions of products when required
2. Packing List: Detailed breakdown of package contents, weights, and dimensions
3. Quality Certificates: Copies of relevant quality certifications or compliance documents
4. Product Photos: Visual documentation of products being quoted, if relevant
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