The Commercial Invoice And Tax Invoice is a fundamental business document required for all commercial transactions in Switzerland. It serves dual purposes: documenting the commercial transaction between parties and meeting Swiss tax compliance requirements. This document type is mandated by the Swiss Code of Obligations and the Federal Act on Value Added Tax, requiring specific content such as party details, transaction information, VAT calculations, and mandatory declarations. It's essential for businesses operating in Switzerland, whether for domestic or international transactions, and forms a crucial part of financial record-keeping, tax reporting, and audit trails. The document must comply with strict Swiss regulatory requirements while also serving practical business needs for transaction documentation and payment processing.
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1. Invoice Header: Contains invoice number, date, and document type identifier (Commercial/Tax Invoice)
2. Seller Information: Complete details of the selling company including legal name, address, VAT number, and company registration details
3. Buyer Information: Complete details of the buying company including legal name, address, and VAT number if applicable
4. Order References: Purchase order number, sales order reference, and other relevant transaction identifiers
5. Item Details: Itemized list of goods/services with descriptions, quantities, unit prices, and subtotals
6. Pricing Summary: Subtotal, discounts, handling charges, and other adjustments
7. VAT Information: VAT rates applied, VAT amounts per rate, and total VAT amount
8. Total Amount: Final invoice amount in words and figures, including currency specification
9. Payment Information: Payment terms, due date, and bank account details
10. Legal Declarations: Mandatory VAT declarations and legal notices as required by Swiss law
1. Delivery Information: Used when goods are shipped to a different address than the billing address
2. International Shipping Details: Required for cross-border transactions, including Incoterms and customs information
3. Currency Exchange Information: Required when invoice amounts are displayed in multiple currencies
4. Tax Exemption Details: Used when the transaction is tax-exempt, stating the legal basis for exemption
5. Special VAT Treatment: For transactions subject to special VAT rules (e.g., reverse charge mechanism)
6. Discount Terms: When early payment or volume discounts are offered
7. Project References: For project-related billing, including project codes and milestone references
1. Detailed Item Breakdown: Detailed specifications of goods/services when the main invoice contains summarized information
2. VAT Calculation Schedule: Detailed breakdown of VAT calculations for multiple tax rates or special VAT scenarios
3. Supporting Documentation: Delivery notes, time sheets, or other supporting documents referenced in the invoice
4. Price Calculation Appendix: Detailed calculation of prices, especially for complex service charges or time-based billing
5. Currency Conversion Details: Official exchange rates and calculations used for multi-currency invoices
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