The International Commercial Invoice is a fundamental document in international trade transactions under Swiss jurisdiction. It serves multiple purposes: as a demand for payment, a customs declaration, and proof of sale. This document is required whenever goods are exported from or imported into Switzerland, combining the requirements of Swiss commercial law, international trade regulations, and VAT legislation. The invoice must include specific information mandated by Swiss authorities, such as the seller's and buyer's details, precise description of goods, pricing, delivery terms, and payment conditions. It plays a crucial role in customs clearance, tax reporting, and creating a clear record of international commercial transactions. The document must comply with both Swiss Code of Obligations (CO) requirements and international trade conventions that Switzerland has ratified.
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1. Invoice Header: Contains invoice number, date, and document type identification
2. Seller Information: Complete legal name, address, tax/VAT numbers, and contact details of the selling entity
3. Buyer Information: Complete legal name, address, tax/VAT numbers, and contact details of the buying entity
4. Product/Service Details: Itemized list of goods/services with descriptions, quantities, unit prices, and total amounts
5. Financial Summary: Subtotal, VAT/tax calculations, shipping costs, and final total amount
6. Payment Terms: Payment deadline, accepted payment methods, and banking details
7. Delivery Information: Shipping terms, INCOTERMS, delivery address, and estimated delivery date
8. Currency Information: Specified currency and exchange rate if applicable
1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract
2. Export License Details: Required when goods need export licensing under Swiss or international regulations
3. Certificate of Origin: Include when required for customs purposes or preferential duty treatment
4. Customs Commodity Codes: Add when shipping internationally to facilitate customs clearance
5. Discount Information: Include when special pricing or discounts are applied
6. Insurance Details: Required when shipping terms include insurance coverage
7. Special Handling Instructions: Include for products requiring specific storage or handling conditions
1. Detailed Product Specifications: Technical details and specifications of products when required
2. Quality Certificates: Product quality certifications or inspection reports if applicable
3. Packing List: Detailed list of items packed, including weights and dimensions
4. Export Documentation: Required customs and export control documents
5. Material Safety Data Sheets: Required for dangerous goods or chemicals
6. Banking Documents: Letters of credit or other banking instruments if required for payment
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