The Confidentiality Agreement For Interns is essential for organizations hosting interns in Switzerland who will have access to sensitive business information, trade secrets, or personal data during their internship. This document ensures compliance with Swiss legal requirements, including the Swiss Code of Obligations and Federal Act on Data Protection, while establishing clear guidelines for information handling. It is particularly important as interns often have access to confidential information but may be new to professional environments and data protection practices. The agreement should be provided at the start of the internship, alongside any employment agreement, and remains binding even after the internship concludes. Special consideration is given to Swiss employment law provisions regarding internships and any additional requirements if the intern is part of an academic program or a minor.
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1. Parties: Identification of the company and the intern, including full legal names, addresses, and any relevant registration numbers
2. Background: Brief context about the internship position and the need for confidentiality
3. Definitions: Clear definitions of key terms, especially 'Confidential Information', 'Trade Secrets', and 'Intellectual Property'
4. Scope of Confidential Information: Detailed description of what constitutes confidential information in the context of the internship
5. Obligations of Confidentiality: Core confidentiality obligations, including non-disclosure, non-use, and security measures
6. Permitted Disclosures: Circumstances under which confidential information may be disclosed (e.g., to authorized employees, legal requirements)
7. Duration of Obligations: Period during which confidentiality obligations remain in force, including post-internship obligations
8. Return of Confidential Information: Requirements for returning or destroying confidential information upon completion of internship
9. Data Protection Compliance: Obligations regarding personal data handling in accordance with Swiss data protection laws
10. Breach and Consequences: Consequences of breaching the agreement, including potential legal actions
11. General Provisions: Standard clauses including governing law, jurisdiction, and entire agreement provisions
1. Intellectual Property Rights: Section dealing with IP created during the internship - include if intern will be involved in creative or technical work
2. Third Party Information: Additional provisions regarding confidential information belonging to third parties - include if intern will have access to such information
3. Social Media and Public Communications: Guidelines for social media use and public communications - include for customer-facing roles or where social media presence is relevant
4. Training and Support: Details of confidentiality training provided - include for longer internships or those involving sensitive information
5. Remote Working Provisions: Special confidentiality measures for remote work - include if intern will work remotely
6. Academic Institution Coordination: Provisions regarding sharing information with academic institutions - include if internship is part of academic program
1. Schedule 1 - Confidential Information Categories: Detailed list of types of confidential information the intern may encounter
2. Schedule 2 - Acknowledgment Form: Form for intern to sign confirming receipt and understanding of confidentiality obligations
3. Schedule 3 - Security Procedures: Overview of company's security procedures and protocols for handling confidential information
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