The Intent To Vacate Letter is a crucial document in German tenancy law, required whenever a tenant plans to end their lease agreement. This formal notification must comply with the German Civil Code (BGB), particularly sections §§ 542, 568, and 573c, which govern lease terminations and notice requirements. The document serves as official documentation of the tenant's intention to vacate and typically requires a three-month notice period for residential properties in Germany. It should include specific details such as property identification, vacation date, and forwarding address. The Intent To Vacate Letter is used in both residential and commercial contexts, though requirements may vary between these situations. This document forms the legal basis for initiating the lease termination process and is essential for both protecting tenant rights and ensuring landlord compliance with German property law.
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1. Sender Details: Full name and current address of the tenant(s)
2. Recipient Details: Landlord's or property management's full name and address
3. Date: Current date of writing the letter
4. Property Identification: Complete address of the rental property being vacated
5. Notice Declaration: Clear statement of intent to terminate the lease, citing the relevant lease agreement
6. Vacation Date: Specific date by which the property will be vacated, ensuring compliance with notice period requirements
7. Request for Final Inspection: Proposed timing for final property inspection and key handover
8. Security Deposit Return: Request for return of security deposit and preferred method of return
9. Forwarding Address: New address for future correspondence and deposit return
10. Signature: Signature(s) of all tenants named on the lease
1. Reason for Termination: Include when termination is due to special circumstances or when shorter notice period is requested
2. Early Termination Request: Used when requesting to end the lease before the standard notice period, including proposed compensation if applicable
3. Maintenance Issues: Include if there are outstanding maintenance issues that need documentation
4. Utility Transfer: Include details about utility account transfers when utilities are in tenant's name
5. Access for Viewings: Proposed schedule or arrangements for potential new tenant viewings if required
1. Photographic Documentation: Photos of property condition (if relevant for deposit return)
2. Utility Account Information: List of utility accounts and transfer/termination details
3. Maintenance Record: Documentation of property condition and any outstanding repairs
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