The Intimation Letter For Resignation is a crucial document in German employment relationships, required by law to formally initiate the termination of employment by an employee. Under German law, particularly the German Civil Code (BGB), resignations must be submitted in writing with a physical signature, and electronic forms are not legally valid. The letter must comply with statutory notice periods, which typically range from four weeks to several months, depending on the length of employment and any specific terms in the employment contract. This document should clearly state the intention to resign, specify the last working day, and maintain a professional tone. It serves as legal proof of the employee's voluntary termination and triggers various administrative processes, including the employer's obligation to provide a reference letter (Arbeitszeugnis).
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1. Personal Information and Date: Employee's full name, address, employee ID (if applicable), and current date
2. Recipient Details: Employer's name, position, company name, and address
3. Subject Line: Clear indication that this is a resignation letter (Kündigungsschreiben)
4. Formal Resignation Statement: Clear and unambiguous statement of intention to resign
5. Last Working Day: Specific mention of the intended last working day, ensuring compliance with notice period requirements
6. Signature Block: Physical signature (required by German law), printed name, and date
1. Reason for Resignation: Brief, professional explanation of resignation reason - optional but often included for maintaining good relationships
2. Gratitude Statement: Expression of appreciation for opportunities and experiences - recommended for maintaining professional relationships
3. Handover Commitment: Offer to assist with transition of responsibilities - recommended for senior positions or complex roles
4. Request for Reference: Polite request for a work reference (Arbeitszeugnis) - common in German business culture
5. Benefits and Outstanding Matters: Reference to any pending benefits, vacation days, or company property to be returned - include if applicable
1. Current Project Status Report: Optional attachment for employees managing projects - only if specifically relevant or requested
2. Handover Document: Optional detailed list of ongoing responsibilities and key contacts - recommended for management positions
3. Equipment List: Optional list of company property to be returned - include if significant company assets are in possession
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