This Cleaning Contract template is designed for use in the Danish market to establish a formal agreement between cleaning service providers and their clients. It incorporates essential elements required under Danish law, including compliance with the Working Environment Act (Arbejdsmiljøloven), Environmental Protection Act (Miljøbeskyttelsesloven), and relevant employment regulations. The document is suitable for both commercial and institutional cleaning arrangements, providing comprehensive coverage of service specifications, performance standards, pricing structures, and operational requirements. It includes necessary provisions for staff management, health and safety compliance, environmental considerations, and risk allocation, making it appropriate for various scales of cleaning operations from single-site to multi-location services.
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Key Requirements PROMPT example:
Cleaning Contract
I need a standard Cleaning Contract for office premises in Copenhagen, starting March 1, 2025, covering regular weekday cleaning services with basic health and safety provisions - nothing too complex, just standard office cleaning with 3 cleaning staff.
1. Parties: Identification of the service provider and the client, including full legal names, registration numbers, and addresses
2. Background: Context of the agreement and brief description of the parties' intentions
3. Definitions: Definitions of key terms used throughout the contract
4. Services Scope: Detailed description of cleaning services to be provided, including locations, frequency, and standard of service
5. Term and Commencement: Duration of the contract and start date, including any initial trial period
6. Service Provider Obligations: Key responsibilities of the cleaning company, including staff provision, equipment, materials, and quality standards
7. Client Obligations: Client's responsibilities including access, facilities provision, and cooperation requirements
8. Health and Safety: Health and safety requirements, risk assessments, and compliance with Danish Working Environment Act
9. Environmental Requirements: Environmental compliance requirements including waste management and use of eco-friendly products
10. Pricing and Payment: Service fees, payment terms, invoicing process, and price adjustment mechanisms
11. Personnel and Supervision: Requirements for staff, including qualifications, training, and supervision arrangements
12. Insurance and Liability: Insurance requirements and allocation of liabilities between parties
13. Confidentiality: Obligations regarding confidential information and data protection
14. Termination: Grounds for termination, notice periods, and consequences of termination
15. Force Majeure: Provisions for handling events beyond reasonable control
16. Governing Law and Jurisdiction: Confirmation of Danish law application and jurisdiction for disputes
1. Performance Monitoring: Specific KPIs and monitoring procedures, recommended for larger contracts or those with strict quality requirements
2. Specialized Cleaning Requirements: Additional provisions for specific cleaning needs such as clean rooms, medical facilities, or food preparation areas
3. Security Requirements: Additional security measures for sensitive locations or outside business hours access
4. Sustainability Requirements: Enhanced environmental and sustainability requirements beyond basic compliance
5. Subcontracting: Terms for allowing and managing subcontractors, if permitted
6. Emergency Response: Procedures for handling emergency cleaning situations or incidents
7. Transfer of Undertakings: TUPE-like provisions if relevant under Danish law for staff transfers
8. Multi-site Provisions: Additional terms for contracts covering multiple locations
1. Schedule 1 - Service Specifications: Detailed cleaning specifications, including frequency, methods, and standards for each area
2. Schedule 2 - Pricing Schedule: Detailed breakdown of prices, including regular services and additional services
3. Schedule 3 - Site Information: Details of premises, access arrangements, and site-specific requirements
4. Schedule 4 - Equipment and Materials: List of approved cleaning equipment and materials to be used
5. Schedule 5 - Key Personnel: Details of key staff members and their roles
6. Schedule 6 - Performance Standards: Detailed quality standards and measurement criteria
7. Schedule 7 - HSEQ Requirements: Detailed health, safety, environmental, and quality requirements
8. Appendix A - Reporting Ƶ: Standard forms for service reports, incident reports, and performance reviews
9. Appendix B - Emergency Procedures: Detailed emergency response procedures and contact information
Authors
Relevant legal definitions
Clauses
Relevant Industries
Facility Management
Commercial Real Estate
Healthcare
Education
Retail
Hospitality
Industrial
Office Space
Public Sector
Transportation
Manufacturing
Financial Services
Technology
Relevant Teams
Facilities Management
Operations
Procurement
Legal
Administration
Compliance
Property Management
Contract Management
Health and Safety
Environmental Management
Relevant Roles
Facility Manager
Operations Director
Procurement Manager
Property Manager
Building Services Manager
Contract Manager
Business Owner
Operations Manager
Cleaning Services Supervisor
Health and Safety Manager
Site Manager
Administrative Manager
General Counsel
Legal Counsel
Compliance Officer
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