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Participant Release Form
I need a Participant Release Form for a research study at Copenhagen University starting March 2025, where we'll be recording video interviews with adult participants and using their personal data for academic publication.
1. Parties: Identification of the organizer/company and the participant, including full legal names and contact details
2. Background: Brief context of the event/activity/project for which the release is being obtained
3. Definitions: Key terms used in the agreement, including 'Content', 'Event', 'Materials', and 'Usage Rights'
4. Participation Consent: Explicit agreement to participate and be recorded/photographed
5. Grant of Rights: Detailed description of rights being granted regarding use of participant's image, voice, and other content
6. Data Protection: Information about how personal data will be collected, stored, and used in compliance with Danish Data Protection Act
7. Representations and Warranties: Participant's confirmation of legal capacity and understanding of the agreement
8. Liability and Indemnification: Limitations of liability and participant acknowledgment of risks
9. Term and Termination: Duration of the release and any termination rights
10. Governing Law: Specification of Danish law as governing law and jurisdiction
1. Commercial Usage: Additional provisions for commercial use of participant's content - include when the content may be used for commercial purposes
2. Medical Disclosure: Section for disclosing relevant medical conditions - include for physical activities or events with health/safety risks
3. Parental Consent: Additional section for consent from parents/guardians - include when participants may be under 18 years of age
4. Compensation: Details of any payment or compensation - include if participant will receive payment or other benefits
5. Confidentiality: Provisions regarding confidential information - include if participant will be exposed to sensitive information
1. Schedule 1 - Event Details: Specific details about the event/activity, including date, location, and nature of participation
2. Schedule 2 - Permitted Uses: Detailed list of ways in which the participant's image/content may be used
3. Schedule 3 - Data Processing Information: Detailed information about data processing activities as required by GDPR
4. Appendix A - Emergency Contact Form: Emergency contact information and relevant medical information (if applicable)
5. Appendix B - Image Usage Examples: Examples of how participant's image/content may be used (optional but recommended for clarity)
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