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Participant Release Form Template for Denmark

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Key Requirements PROMPT example:

Participant Release Form

I need a Participant Release Form for a research study at Copenhagen University starting March 2025, where we'll be recording video interviews with adult participants and using their personal data for academic publication.

What is a Participant Release Form?

The Participant Release Form is essential for organizations operating in Denmark that need to obtain formal consent from individuals participating in their activities. This document type is specifically designed to comply with Danish legal requirements, including the Danish Data Protection Act (Databeskyttelsesloven) and the Danish Copyright Act (Ophavsretsloven). It's commonly used when organizations need to photograph, film, record, or collect personal information from participants in events, research studies, media productions, or other activities. The form ensures proper documentation of consent and includes mandatory GDPR-compliant data protection provisions, making it suitable for both commercial and non-commercial use while protecting both the organization's interests and participant rights under Danish law.

What sections should be included in a Participant Release Form?

1. Parties: Identification of the organizer/company and the participant, including full legal names and contact details

2. Background: Brief context of the event/activity/project for which the release is being obtained

3. Definitions: Key terms used in the agreement, including 'Content', 'Event', 'Materials', and 'Usage Rights'

4. Participation Consent: Explicit agreement to participate and be recorded/photographed

5. Grant of Rights: Detailed description of rights being granted regarding use of participant's image, voice, and other content

6. Data Protection: Information about how personal data will be collected, stored, and used in compliance with Danish Data Protection Act

7. Representations and Warranties: Participant's confirmation of legal capacity and understanding of the agreement

8. Liability and Indemnification: Limitations of liability and participant acknowledgment of risks

9. Term and Termination: Duration of the release and any termination rights

10. Governing Law: Specification of Danish law as governing law and jurisdiction

What sections are optional to include in a Participant Release Form?

1. Commercial Usage: Additional provisions for commercial use of participant's content - include when the content may be used for commercial purposes

2. Medical Disclosure: Section for disclosing relevant medical conditions - include for physical activities or events with health/safety risks

3. Parental Consent: Additional section for consent from parents/guardians - include when participants may be under 18 years of age

4. Compensation: Details of any payment or compensation - include if participant will receive payment or other benefits

5. Confidentiality: Provisions regarding confidential information - include if participant will be exposed to sensitive information

What schedules should be included in a Participant Release Form?

1. Schedule 1 - Event Details: Specific details about the event/activity, including date, location, and nature of participation

2. Schedule 2 - Permitted Uses: Detailed list of ways in which the participant's image/content may be used

3. Schedule 3 - Data Processing Information: Detailed information about data processing activities as required by GDPR

4. Appendix A - Emergency Contact Form: Emergency contact information and relevant medical information (if applicable)

5. Appendix B - Image Usage Examples: Examples of how participant's image/content may be used (optional but recommended for clarity)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























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Relevant Industries

Media & Entertainment

Education

Research & Development

Events & Conferences

Sports & Recreation

Marketing & Advertising

Non-Profit & Charity

Healthcare

Technology

Arts & Culture

Relevant Teams

Legal

Events

Marketing

Communications

Human Resources

Research & Development

Production

Compliance

Data Protection

Operations

Relevant Roles

Legal Counsel

Event Manager

Research Coordinator

Marketing Director

Communications Manager

HR Manager

Project Manager

Production Coordinator

Data Protection Officer

Compliance Officer

Program Director

Content Manager

Operations Manager

Research Ethics Officer

Media Relations Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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