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A Health and Safety Policy outlines how a company protects its workers, visitors, and the public from workplace hazards. In Hong Kong, this key document helps organizations meet their obligations under the Occupational Safety and Health Ordinance while setting clear safety standards and responsibilities.

The policy typically covers emergency procedures, risk assessment methods, safety training requirements, and reporting systems for accidents. It must align with local regulations from the Labour Department and be regularly updated to reflect changes in workplace conditions or legal requirements. Every employee should know where to find it and understand their role in maintaining a safe workplace.

Use a Health and Safety Policy when starting a new business in Hong Kong or updating safety protocols for an existing operation. This essential document becomes particularly important during workplace changes like expanding facilities, introducing new equipment, or restructuring teams.

It's critical to develop or revise your policy before Labour Department inspections, after safety incidents, or when onboarding contractors. Hong Kong employers must also review their policy annually, when introducing new work processes, or when accident patterns emerge. Having this policy ready helps protect your team and demonstrates compliance with the Occupational Safety and Health Ordinance.

• Corporate Retention Policy: Focuses on document management and safety record keeping requirements
• Construction Release of Liability: Specialized for construction site safety protocols and risk management
• Early Works Agreement: Addresses preliminary work phase safety measures and contractor responsibilities

• Company Directors and Senior Management: Legally responsible for establishing and signing off on the policy, ensuring compliance with Hong Kong's workplace safety laws
• Safety Officers and Committee Members: Draft, review, and update the policy, conduct risk assessments, and monitor implementation
• Department Managers: Implement safety procedures, train staff, and maintain records within their teams
• Employees: Follow safety procedures, report hazards, and participate in safety training programs
• Labour Department Inspectors: Review policies during workplace inspections and enforce compliance

• Workplace Assessment: Document all work areas, equipment, and potential hazards specific to your Hong Kong operation
• Legal Research: Review current Labour Department guidelines and industry-specific safety requirements
• Staff Input: Gather feedback from employees about safety concerns and practical challenges
• Emergency Procedures: Map out evacuation routes, first aid locations, and emergency contact details
• Training Records: Compile existing safety training materials and certification requirements
• Document Generation: Use our platform to create a legally compliant policy that incorporates all mandatory elements

• Policy Statement: Clear commitment to workplace safety and compliance with Hong Kong's OSH Ordinance
• Risk Assessment Procedures: Methods for identifying, evaluating, and controlling workplace hazards
• Safety Responsibilities: Detailed roles for management, safety officers, and employees
• Emergency Procedures: Evacuation plans, first aid protocols, and accident reporting systems
• Training Requirements: Mandatory safety training schedules and competency standards
• Review Mechanisms: Procedures for regular policy updates and effectiveness monitoring
• Enforcement Measures: Consequences for non-compliance and disciplinary procedures

A Health and Safety Policy differs significantly from an Incident and Non-Conformance Management Policy in several key ways, though both deal with workplace safety in Hong Kong.

• Primary Focus: Health and Safety Policies outline comprehensive preventive measures and general safety standards, while Incident Management Policies specifically detail response procedures after accidents occur
• Timing of Application: Health and Safety Policies guide daily operations and ongoing compliance, whereas Incident Management Policies activate only when specific events happen
• Legal Requirements: Health and Safety Policies are mandatory under Hong Kong's OSH Ordinance for most businesses, while Incident Management Policies are typically voluntary supplements
• Scope of Content: Health and Safety Policies cover all aspects of workplace safety, training, and prevention, while Incident Management Policies focus on investigation procedures, corrective actions, and reporting protocols