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An Internship Joining Letter outlines the terms and conditions when a student or graduate starts their internship with a Hong Kong company. It acts as the official welcome document, spelling out key details like start dates, work hours, stipend amounts, and reporting relationships.

Under Hong Kong employment practices, while interns aren't covered by standard employment ordinances, this letter helps protect both parties by clearly stating the internship's learning objectives, duration, and confidentiality requirements. Companies often use it alongside their standard onboarding paperwork to establish clear expectations and comply with institutional internship program guidelines.

Use an Internship Joining Letter before your intern's first day to establish clear expectations and protect your organization. This document becomes essential when bringing students into Hong Kong companies, especially for structured programs lasting more than a month or involving sensitive business information.

It's particularly important when offering paid internships, working with university placement offices, or bringing international students into your workplace. The letter helps prevent misunderstandings about work scope, creates a paper trail for regulatory compliance, and sets professional boundaries���especially valuable for firms in financial services, technology, or professional services sectors.

• Basic Internship Letter: Covers essential terms like duration, hours, and stipend - ideal for short-term student placements
• Professional Services Format: Includes detailed confidentiality clauses and client interaction protocols - common in law and accounting firms
• Financial Sector Version: Features additional compliance requirements and regulatory disclosures specific to banking interns
• Academic Partnership Style: Incorporates university requirements and learning objectives - used for credit-bearing internships
• Tech Industry Variant: Emphasizes intellectual property rights and project-based deliverables

• HR Managers: Draft and customize the Internship Joining Letter, ensuring it aligns with company policies and local regulations
• Legal Department: Reviews terms to protect company interests and ensure compliance with Hong Kong employment guidelines
• Interns: Review, accept, and sign the letter before starting their placement
• Department Supervisors: Input role-specific requirements and help define scope of work
• University Career Offices: Often review terms to ensure alignment with academic requirements and internship credits
• Company Directors: Sign as authorized representatives of the organization

• Basic Details: Confirm intern's full name, contact information, and academic institution
• Position Parameters: Define internship duration, working hours, location, and reporting structure
• Compensation Terms: Document stipend amount, payment schedule, and any additional benefits
• Department Specifics: Outline key responsibilities, projects, and learning objectives
• Company Policies: Include confidentiality requirements, dress code, and conduct expectations
• Sign-off Authority: Identify authorized company representatives for final approval
• Format Check: Our platform ensures all essential elements meet Hong Kong legal standards

• Basic Details: Full names and addresses of both company and intern, start date, and internship duration
• Role Description: Specific department, position title, and key responsibilities
• Work Terms: Hours, location, stipend details, and any provided benefits or allowances
• Learning Objectives: Clear outline of skills development and educational goals
• Confidentiality Clause: Terms protecting company information and intellectual property
• Termination Terms: Notice periods and conditions for ending the internship
• Signatures Block: Space for both parties to sign, with date and company chop
• Legal Framework: Statement clarifying this is not an employment contract under Hong Kong law

An Internship Joining Letter differs significantly from an Employment Offer Letter in several key aspects, though both documents formalize a working relationship. The main distinctions lie in their legal status, duration, and protections under Hong Kong employment law.

• Legal Status: Internship letters create a training relationship without full employment rights, while employment offer letters establish a formal employer-employee relationship with statutory protections
• Duration and Commitment: Internships are typically fixed-term learning experiences (usually 2-6 months), whereas employment offers contemplate longer-term, ongoing work relationships
• Benefits and Entitlements: Employment offers must include MPF, annual leave, and other statutory benefits; internship letters often exclude these
• Learning Focus: Internship letters emphasize educational objectives and skill development, while employment offers focus on job responsibilities and performance expectations