The Authorization Letter For TOR Request is a critical business document used in Hong Kong when an organization needs to delegate authority for handling Terms of Reference (TOR) matters. This document is particularly relevant in situations involving tender submissions, project proposals, or consultant engagements where the primary stakeholder cannot directly handle the TOR request process. The letter, governed by Hong Kong law, typically includes the identities of both the authorizing and authorized parties, specific scope of authorization, validity period, and any relevant limitations. It serves as a legal instrument ensuring smooth business operations while maintaining proper authorization chains and compliance with local regulatory requirements. The document is especially important in sectors requiring formal documentation of authority delegation and is often required by government departments, large corporations, and institutions in Hong Kong.
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1. Letter Header: Including date, recipient's name and address, and reference number if applicable
2. Subject Line: Clear indication that this is an Authorization Letter for TOR Request
3. Authorizing Party Details: Full name, position, and organization of the person/entity giving authorization
4. Authorized Party Details: Full name, position, and organization of the person/entity being authorized
5. Purpose Statement: Clear statement of the specific purpose for which the authorization is being granted
6. Scope of Authorization: Detailed description of what actions the authorized party can take
7. Duration: Validity period of the authorization
8. Authentication: Signature block, company stamp if applicable, and any required witnessing details
1. Confidentiality Statement: Include when the TOR request involves sensitive or confidential information
2. Limitations and Restrictions: Include when specific restrictions need to be placed on the authorization
3. Revocation Clause: Include when there's a need to specify conditions under which the authorization can be revoked
4. Contact Information: Include when additional contact details are needed for verification purposes
5. Company Registration Details: Include when the authorization is being given on behalf of a registered company
1. Copy of Identification Documents: Attached copies of relevant identification documents of the authorizing party
2. Corporate Resolution: If applicable, copy of corporate resolution authorizing the signatory to issue this authorization
3. Terms of Reference Document: Draft or template of the TOR that is being authorized for request
4. Specimen Signature: When required, a specimen signature of the authorized party for verification purposes
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