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An Authorization Letter for TOR Request is commonly required in the Philippines when a student or alumnus cannot personally collect their Transcript of Records from their educational institution. This document becomes necessary for various purposes, including job applications, further education, or immigration requirements. The letter must comply with Philippine data privacy laws (particularly RA 10173) and educational institution policies. It typically includes the principal's personal and academic information, the representative's details, and specific authorization parameters. The document serves as a formal delegation of authority and is often required to be notarized to establish authenticity. Educational institutions in the Philippines generally require this type of authorization letter to protect student privacy while facilitating access to academic records through authorized channels.

1. Date and Place: Current date and location where the letter is being executed

2. Recipient Details: Complete name and address of the educational institution and specific office/department

3. Subject Line: Clear indication that this is an Authorization Letter for TOR Request

4. Authorization Statement: Clear statement authorizing the named representative to request and receive the TOR

5. Principal's Information: Complete details of the student/alumnus authorizing the request (full name, student number, course, years attended)

6. Representative's Information: Complete details of the authorized representative (full name, relationship to principal, valid ID numbers)

7. Purpose Statement: Specific purpose for which the TOR is being requested

8. Validity Period: Specific timeframe for which the authorization is valid

9. Principal's Signature: Signature block for the authorizing party with government ID details

10. Contact Information: Contact details of both the principal and representative for verification purposes