The Clearance Certificate For Employee is a crucial document in Hong Kong's employment framework, typically issued during the employee offboarding process. It serves as official documentation that an employee has fulfilled all obligations and cleared all departments upon leaving the organization. This document is particularly important in Hong Kong's business environment, where formal documentation of employment matters is highly valued. The certificate confirms the return of company property, settlement of financial matters, completion of knowledge transfer, and clearance of any pending issues. It helps protect both employer and employee interests by providing clear documentation of the employment relationship's conclusion, which can be important for future reference, legal compliance, and audit purposes. The document should comply with Hong Kong's Employment Ordinance and related regulations, including data privacy requirements under the Personal Data (Privacy) Ordinance.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Header and Date: Company letterhead, date of issuance, and reference number
2. Employee Identification: Full name, employee ID, position, department, and employment period
3. Purpose Statement: Clear statement of the document's purpose as an employment clearance certificate
4. Confirmation of Employment Period: Specific dates of employment commencement and termination
5. Financial Clearance: Confirmation of all financial settlements including salary, bonuses, and reimbursements
6. Company Property: Confirmation of return of all company property including equipment, documents, and access cards
7. Authorization: Statement of authorization including name and position of issuing authority
8. Signature Block: Space for authorized signatory and company stamp
1. MPF Status: Include when specific confirmation of MPF settlements is required
2. Leave Settlement: Add when there are specific leave-related settlements to be confirmed
3. Non-Compete Reminder: Include when employee was subject to non-compete or confidentiality agreements
4. Project Handover: Add for employees who managed specific projects requiring formal handover
5. Outstanding Claims: Include when there's a need to address any workplace injury or compensation claims
6. Tax Clearance: Add when specific tax-related clearance is required, especially for senior positions
1. Final Payment Statement: Detailed breakdown of final payment including all settlements
2. Property Return Checklist: Itemized list of company property returned by the employee
3. Department Clearance Forms: Individual clearance confirmations from relevant departments
4. MPF Statement: Statement showing final MPF contribution status
5. Exit Interview Summary: Summary of exit interview if required for record-keeping
Authors
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Construction
Hospitality
Logistics
Real Estate
Media and Entertainment
Telecommunications
Public Sector
Energy
Relevant Teams
Human Resources
Finance
Legal
Compliance
Administration
Information Technology
Facilities Management
Payroll
Corporate Secretarial
Relevant Roles
Human Resources Director
HR Manager
HR Officer
Finance Manager
Payroll Manager
Department Head
Line Manager
Compliance Officer
Legal Counsel
Company Secretary
Administrative Officer
IT Security Manager
Facilities Manager
Office Manager
Find the exact document you need
To Whom It May Concern Letter For Bank Account Opening
A formal letter used in Hong Kong to initiate and support a bank account opening application, complying with local banking regulations and requirements.
find out more
Thank You Letter After Work Experience
A professional thank you letter following work experience completion in Hong Kong, expressing gratitude and maintaining business relationships in accordance with local professional standards.
find out more
Professional Indemnity Proposal Form
A Hong Kong-compliant Professional Indemnity insurance proposal form for professional service providers seeking PI coverage in the Hong Kong market.
find out more
Letter For Excuse
A formal document under Hong Kong jurisdiction used to communicate and document legitimate reasons for absence or non-fulfillment of obligations in a professional context.
find out more
Leave Extension Letter For Father Medical Treatment
A Hong Kong-compliant formal letter requesting an extension of approved leave to continue caring for a father requiring medical treatment.
find out more
Financial Support Letter For Student Visa
A formal declaration document required by Hong Kong Immigration authorities, confirming a sponsor's commitment to financially support an international student during their studies in Hong Kong.
find out more
Letter For Travel Permission
A Hong Kong-compliant formal document granting authorization for an individual's travel, typically used for minors or supervised travel arrangements.
find out more
Leave Letter For Eye Check Up
A formal leave request letter for eye check-up purposes, compliant with Hong Kong employment regulations and business practices.
find out more
Letter To Bank For Change In Authorised Signatory
A formal letter to a bank in Hong Kong requesting changes to authorized signatories for company bank accounts, complying with local banking regulations.
find out more
Reminder Letter For End Of Contract To Employer
A formal letter under Hong Kong law notifying an employer of an approaching employment contract end date and outlining necessary actions for contract closure.
find out more
Payment Declaration Letter
A formal document under Hong Kong law that declares and confirms payment details, used for legal and business purposes.
find out more
Leave Application Letter For Office
A formal leave request document used in Hong Kong workplaces, compliant with local employment law, for employees to request and document time off from work.
find out more
Emergency Leave Letter For Medical Treatment
A formal letter requesting immediate leave for medical treatment under Hong Kong employment law.
find out more
Leave Extension Letter
A formal document under Hong Kong employment law that extends an employee's existing leave period, detailing the extension terms and conditions.
find out more
Emergency Leave Letter For Family Problem
A formal letter requesting emergency leave for family matters under Hong Kong employment law, including leave duration and work continuity arrangements.
find out more
Authorization Letter For Claiming Salary
A Hong Kong-compliant legal document authorizing a designated person to collect an employee's salary on their behalf.
find out more
Leave Application Letter
A formal letter used in Hong Kong to request and document employee leave, compliant with Hong Kong Employment Ordinance requirements.
find out more
Letter For Employment As A Teacher
A Hong Kong-compliant employment letter template for teaching positions, outlining employment terms and conditions in accordance with local education and employment laws.
find out more
Job Application Form
A Hong Kong-compliant job application form for collecting candidate information and declarations in accordance with local employment laws.
find out more
Maternity Leave Application Letter
A formal letter requesting statutory maternity leave under Hong Kong's Employment Ordinance, including pregnancy notification and proposed leave dates.
find out more
Mail For Maternity Leave
A formal notification letter for maternity leave under Hong Kong employment law, detailing pregnancy status and proposed leave arrangements.
find out more
Authorization Letter To Collect Cheque
A Hong Kong-compliant legal document authorizing a specified person to collect a cheque on behalf of the rightful payee.
find out more
Authorization Letter To Claim Cheque
A Hong Kong law-governed letter authorizing a designated person to claim a cheque on behalf of the cheque owner.
find out more
Authorization Letter On My Behalf
A Hong Kong-compliant formal letter granting specific powers to an appointed person to act on behalf of the grantor.
find out more
Transfer Lease Agreement Letter
A formal letter used in Hong Kong to facilitate and document the transfer of lease rights from an existing tenant to a new tenant, subject to Hong Kong property law.
find out more
Travel Invoice
A Hong Kong-compliant billing document for travel services that details costs, services, and relevant regulatory information under Hong Kong travel industry laws.
find out more
Medical Invoice
A Hong Kong-compliant medical billing document that records healthcare services provided and associated charges, meeting local healthcare and tax regulations.
find out more
Letter Of Claim Personal Injury
A formal legal document under Hong Kong law that initiates a personal injury claim, detailing the injury circumstances, legal basis, and compensation sought.
find out more
Daycare Receipt
A Hong Kong-compliant receipt document for daycare services, including payment details and necessary regulatory information.
find out more
Transfer Letter From Employer
A Hong Kong-compliant formal letter documenting an employee's internal transfer, including new role details and employment terms.
find out more
To Whom It May Concern Authorization Letter
A Hong Kong-compliant authorization letter that formally delegates specific powers or authority from one party to another, commonly used for business and personal matters.
find out more
Salary Transfer Letter
A Hong Kong-compliant document that formalizes the arrangement for transferring an employee's salary to their designated bank account.
find out more
Payment Collection Letter
A formal payment demand letter under Hong Kong law used to collect outstanding debts and initiate the debt recovery process.
find out more
Loan And Mortgage Agreement
A Hong Kong law-governed agreement combining loan terms with property security arrangements, establishing lending conditions and mortgage rights.
find out more
Machinery Lease Agreement
A Hong Kong law-governed agreement establishing terms and conditions for machinery or industrial equipment leasing, including rental terms, maintenance obligations, and operational requirements.
find out more
Letter Of Agreement For Research Collaboration
A Hong Kong-law governed agreement establishing terms and conditions for research collaboration between institutions, including IP rights, confidentiality, and operational procedures.
find out more
Leave Confirmation Letter From Employer
An official employer document confirming approved employee leave arrangements under Hong Kong employment law.
find out more
Formal Lease Agreement
A legally binding lease agreement under Hong Kong law establishing terms and conditions for property rental between landlord and tenant.
find out more
Clearance Certificate For Employee
A Hong Kong-compliant document confirming an employee's completion of all exit procedures and obligations upon employment termination.
find out more
Charterers Bill Of Lading
A Hong Kong law-governed document issued by charterers acting as carriers, serving as cargo receipt, contract of carriage evidence, and document of title in maritime transport.
find out more
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)