The Contractual Appointment Letter is a crucial document in Hong Kong's employment landscape, used to formalize employment relationships across all industry sectors and job levels. It serves as the primary document establishing the employment relationship and must comply with the Hong Kong Employment Ordinance (Cap. 57) and other relevant employment legislation. The letter typically combines mandatory employment terms required by law with company-specific policies and benefits. It's essential for new hires, internal promotions, or role changes, providing clear documentation of employment terms while protecting both employer and employee interests. The document should be drafted with consideration of Hong Kong's unique legal requirements, including mandatory provident fund provisions, statutory leave entitlements, and local labor law compliance.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
1. Opening and Address Block: Formal letter header including date, addressee details, and salutation
2. Position and Reporting Line: Job title, department, and immediate supervisor details
3. Commencement Date: Start date of employment and any probationary period details
4. Duties and Responsibilities: Overview of main job duties and expectations
5. Compensation and Benefits: Base salary, payment schedule, and mandatory benefits including MPF
6. Working Hours and Location: Standard working hours, office location, and any flexibility arrangements
7. Leave Entitlements: Annual leave, sick leave, and other statutory leave entitlements
8. Termination Provisions: Notice period and termination conditions as per Employment Ordinance
9. Confidentiality: Basic confidentiality obligations during and after employment
10. Closing and Acceptance: Signature blocks and acceptance confirmation
1. Bonus and Commission Structure: Include when role has variable compensation components
2. Mobility Clause: Include when role may require travel or relocation
3. Post-termination Restrictions: Include for senior roles or when handling sensitive information
4. Intellectual Property Rights: Include for creative, technical, or research-based roles
5. Remote Working Provisions: Include if role allows for remote work arrangements
6. Outside Business Activities: Include for senior roles or regulated industries
7. Share Options/Equity: Include if employee is eligible for company share schemes
8. Insurance Benefits: Include if company offers additional insurance coverage
1. Schedule 1 - Job Description: Detailed breakdown of responsibilities and performance expectations
2. Schedule 2 - Benefits Summary: Comprehensive list of all benefits and entitlements
3. Schedule 3 - Company Policies: Key company policies that form part of employment terms
4. Appendix A - Code of Conduct: Company's code of conduct and ethical guidelines
5. Appendix B - IT Policy: Guidelines for use of company IT systems and data protection
Find the exact document you need
Contract Agreement For Payment Installments
A Hong Kong law-governed agreement establishing terms for debt repayment through scheduled installments.
Download
Contractual Appointment Letter
A formal employment letter compliant with Hong Kong law that establishes key terms and conditions of employment between employer and employee.
Download
Marketing Manager Contract
A comprehensive employment contract template for Marketing Manager positions, compliant with Hong Kong employment law and marketing-specific regulations.
Download
Service Contract Company
A Hong Kong law-governed agreement between companies for the provision of professional services, outlining service terms, obligations, and commercial arrangements.
Download
Employment Contract Form
Standard Hong Kong employment contract template compliant with local employment laws, establishing terms and conditions of employment.
Download
Contract Employee Leave Policy
A Hong Kong-compliant policy document outlining leave entitlements and procedures for contract employees.
Download
Contractual Joint Venture Agreement
A Hong Kong law-governed agreement establishing a contractual joint venture between parties, defining their rights, obligations, and operational framework.
Download
Pre Contract Agreement
A Hong Kong law-governed preliminary agreement that establishes the framework for negotiations and potential future contractual relationships between parties.
Download
Contract Assignment Agreement
A Hong Kong law-governed agreement that transfers contractual rights and obligations from one party to another, ensuring legal compliance and protection of all parties' interests.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)