This Electronic Signature Consent Form is essential for organizations implementing digital signature solutions in Hong Kong. The document is typically used when establishing new business relationships or updating existing ones to include electronic signature capabilities. It ensures compliance with Hong Kong's Electronic Transactions Ordinance (Cap. 553) and addresses key aspects such as consent to electronic signing, acknowledgment of digital delivery methods, and technical requirements. The form is particularly important in the current business environment where remote and digital transactions have become standard practice. It provides legal protection for all parties by clearly documenting consent to use electronic signatures and establishing their equivalence to traditional wet signatures under Hong Kong law.
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1. Introduction: Identifies the parties involved and the date of the consent form
2. Consent to Electronic Signatures: Clear statement of consent to use electronic signatures for documents and transactions
3. Acknowledgment of Electronic Delivery: Confirmation of agreement to receive documents and notices electronically
4. Technical Requirements: Description of the minimum technical requirements needed to participate in electronic signing (hardware, software, etc.)
5. Legal Effect: Statement confirming that electronic signatures will have the same legal effect as handwritten signatures
6. Withdrawal of Consent: Information about how to withdraw consent for electronic signatures and consequences of withdrawal
7. Signature Block: Space for electronic signature, date, and name confirmation
1. Multiple Language Notice: Required when the form will be used in both English and Chinese, stating which language version prevails
2. Document Retention: Optional section describing how signed documents will be stored and accessed, recommended for business contexts
3. System Downtime and Technical Issues: Optional section addressing procedures during system unavailability or technical problems, recommended for complex business relationships
4. Personal Data Collection Statement: Required when personal data beyond basic identification will be collected as part of the electronic signing process
1. Schedule 1 - Supported Electronic Signature Platforms: List of approved electronic signature platforms and technologies that may be used
2. Schedule 2 - Technical Requirements Specification: Detailed technical specifications including supported devices, operating systems, and browser requirements
3. Appendix A - User Guide: Step-by-step instructions for completing electronic signatures (optional but recommended for user convenience)
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