The Online Appraisal Form serves as a standardized digital platform for conducting and documenting employee performance reviews in Hong Kong. This document type is essential for organizations seeking to maintain consistent, fair, and transparent performance evaluation processes while ensuring compliance with Hong Kong's employment regulations and data protection requirements. The form is designed to facilitate objective assessment of employee performance, goal-setting, and development planning, while maintaining secure electronic records as required by local legislation. It incorporates necessary data privacy statements and consent mechanisms in accordance with the Personal Data (Privacy) Ordinance, and supports both English and Chinese language options to accommodate Hong Kong's bilingual business environment.
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1. Employee Information: Basic details including name, employee ID, department, position, and review period
2. Data Collection Statement: Statement explaining the purpose of data collection, usage, and privacy protection in compliance with PDPO
3. Performance Criteria: Standard evaluation metrics including job knowledge, quality of work, productivity, communication skills, and teamwork
4. Rating Scale: Clear explanation of the rating system (e.g., 1-5 scale) with detailed descriptions of each rating level
5. Goals Review: Assessment of achievement of previously set goals and objectives
6. Core Competencies Evaluation: Assessment of key competencies required for the role
7. Overall Performance Summary: Combined assessment and final rating based on all evaluation criteria
8. Digital Signatures: Space for electronic signatures of employee, supervisor, and HR representative with timestamp
1. Career Development Plans: Section for discussing career progression and development opportunities, used for more comprehensive annual reviews
2. Training Needs Assessment: Identification of training requirements and skill gaps, included when development planning is part of the review
3. Project-Specific Evaluation: Additional section for evaluating specific project performance, used for project-based roles
4. 360-Degree Feedback Summary: Section for incorporating feedback from multiple sources, used when 360-degree feedback is part of the evaluation process
5. Compensation Review: Section for salary and benefits discussion, included when the appraisal is tied to compensation decisions
6. Language Preference: Option to complete the form in Chinese or English, used in organizations operating bilingually
1. Performance Metrics Definitions: Detailed descriptions of each performance criterion and how they are measured
2. Company Values and Behaviors: List of organization's core values and expected behaviors
3. Rating Guidelines: Comprehensive guide for evaluators on how to apply ratings consistently
4. Previous Goals and Objectives: Record of goals set in previous appraisal period
5. Development Resources: List of available training and development resources
6. Appeal Process: Documentation of the process for appealing appraisal results
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