The Exit Letter From Employee is a crucial document in Hong Kong's employment landscape, serving as the formal written notice of an employee's intention to resign from their position. This document is required to initiate the termination process in accordance with Hong Kong's Employment Ordinance (Cap. 57) and should align with the notice period specified in the employment contract. The letter typically includes the resignation date, notice period, handover arrangements, and acknowledgment of post-employment obligations. It's particularly important in Hong Kong's business environment where proper documentation of employment matters is essential for both legal compliance and maintaining professional relationships. The content and format may vary depending on the employee's position, industry sector, and specific circumstances of the resignation.
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Key Requirements PROMPT example:
Exit Letter From Employee
"I need to draft an Exit Letter From Employee for my resignation as Senior Software Engineer, giving 3 months' notice starting January 15, 2025, with specific mention of ongoing project handovers and the return of company-issued technical equipment."
1. Employee and Company Details: Full name of employee, employee ID (if applicable), current position, and complete company name and address
2. Resignation Statement: Clear statement of intention to resign from the position
3. Effective Date: Last day of employment, considering the notice period required under the employment contract
4. Notice Period Confirmation: Confirmation of the notice period being served and how it aligns with contractual obligations
5. Handover Statement: Brief statement confirming willingness to ensure smooth handover of duties and responsibilities
6. Expression of Gratitude: Professional acknowledgment of the opportunities provided during employment
1. Reason for Resignation: Optional brief explanation of resignation reason, included when maintaining good relations or when required by company policy
2. Future Contact Details: Personal contact information for future correspondence, included when necessary for final payments or documentation
3. Outstanding Matters: Reference to any outstanding projects, responsibilities, or payments, included when relevant
4. Non-Compete Acknowledgment: Confirmation of understanding regarding post-employment restrictions, included for senior positions or when required by contract
5. Reference Request: Request for a reference letter or future reference, included when desired by the employee
1. Handover Plan: Detailed list of ongoing projects, responsibilities, and handover timeline
2. Company Property List: Itemized list of company property to be returned before the last day
3. Outstanding Benefits Statement: List of any outstanding benefits, leave days, or expense claims to be settled
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Construction
Real Estate
Hospitality
Media and Entertainment
Logistics and Transportation
Insurance
Telecommunications
Public Sector
Non-Profit
Relevant Teams
Human Resources
Legal
Finance
Operations
Information Technology
Sales
Marketing
Customer Service
Research and Development
Administration
Business Development
Product Development
Quality Assurance
Procurement
Corporate Communications
Relevant Roles
Chief Executive Officer
Managing Director
Department Head
Senior Manager
Project Manager
Software Engineer
Financial Analyst
Marketing Executive
Human Resources Officer
Operations Manager
Sales Representative
Administrative Assistant
Customer Service Representative
Research Analyst
Legal Counsel
Account Manager
Technical Support Specialist
Business Development Manager
Data Analyst
Product Manager
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