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Exit Letter From Employee Template for Hong Kong

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Key Requirements PROMPT example:

Exit Letter From Employee

"I need to draft an Exit Letter From Employee for my resignation as Senior Software Engineer, giving 3 months' notice starting January 15, 2025, with specific mention of ongoing project handovers and the return of company-issued technical equipment."

What is a Exit Letter From Employee?

The Exit Letter From Employee is a crucial document in Hong Kong's employment landscape, serving as the formal written notice of an employee's intention to resign from their position. This document is required to initiate the termination process in accordance with Hong Kong's Employment Ordinance (Cap. 57) and should align with the notice period specified in the employment contract. The letter typically includes the resignation date, notice period, handover arrangements, and acknowledgment of post-employment obligations. It's particularly important in Hong Kong's business environment where proper documentation of employment matters is essential for both legal compliance and maintaining professional relationships. The content and format may vary depending on the employee's position, industry sector, and specific circumstances of the resignation.

What sections should be included in a Exit Letter From Employee?

1. Employee and Company Details: Full name of employee, employee ID (if applicable), current position, and complete company name and address

2. Resignation Statement: Clear statement of intention to resign from the position

3. Effective Date: Last day of employment, considering the notice period required under the employment contract

4. Notice Period Confirmation: Confirmation of the notice period being served and how it aligns with contractual obligations

5. Handover Statement: Brief statement confirming willingness to ensure smooth handover of duties and responsibilities

6. Expression of Gratitude: Professional acknowledgment of the opportunities provided during employment

What sections are optional to include in a Exit Letter From Employee?

1. Reason for Resignation: Optional brief explanation of resignation reason, included when maintaining good relations or when required by company policy

2. Future Contact Details: Personal contact information for future correspondence, included when necessary for final payments or documentation

3. Outstanding Matters: Reference to any outstanding projects, responsibilities, or payments, included when relevant

4. Non-Compete Acknowledgment: Confirmation of understanding regarding post-employment restrictions, included for senior positions or when required by contract

5. Reference Request: Request for a reference letter or future reference, included when desired by the employee

What schedules should be included in a Exit Letter From Employee?

1. Handover Plan: Detailed list of ongoing projects, responsibilities, and handover timeline

2. Company Property List: Itemized list of company property to be returned before the last day

3. Outstanding Benefits Statement: List of any outstanding benefits, leave days, or expense claims to be settled

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















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Relevant Industries

Banking and Finance

Technology

Manufacturing

Retail

Professional Services

Healthcare

Education

Construction

Real Estate

Hospitality

Media and Entertainment

Logistics and Transportation

Insurance

Telecommunications

Public Sector

Non-Profit

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Sales

Marketing

Customer Service

Research and Development

Administration

Business Development

Product Development

Quality Assurance

Procurement

Corporate Communications

Relevant Roles

Chief Executive Officer

Managing Director

Department Head

Senior Manager

Project Manager

Software Engineer

Financial Analyst

Marketing Executive

Human Resources Officer

Operations Manager

Sales Representative

Administrative Assistant

Customer Service Representative

Research Analyst

Legal Counsel

Account Manager

Technical Support Specialist

Business Development Manager

Data Analyst

Product Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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