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A Resignation Letter is your formal written notice to your employer that you're ending your employment contract. Under Hong Kong's Employment Ordinance, you need to give proper notice or payment in lieu, making this document an important legal record of your intention to leave.

The letter helps protect both parties by clearly stating your last working day, acknowledging notice requirements, and maintaining professional relationships. While verbal resignations are valid in Hong Kong, a written letter creates clear documentation, avoiding disputes about notice periods and helping ensure a smooth handover of duties.

Submit a Resignation Letter when you've made the firm decision to leave your job in Hong Kong. The ideal time is right after you've accepted a new position or finalized your departure plans, but before telling colleagues or making any public announcements about leaving.

Give this notice as soon as your employment contract's notice period begins - typically one month for most Hong Kong positions. For senior roles or during sensitive projects, consider providing extra notice to help with transition planning. During probation periods, you'll need to check your contract's specific notice requirements, which might be shorter.

• 1 Month Notice Letter: Standard Resignation Letter format following Hong Kong's typical notice period, focusing on formal exit timing and transition details
• Farewell Letter: Less formal version sent to colleagues after the official resignation, expressing gratitude and maintaining professional relationships
• Farewell Letter To Clients: Professional communication to external stakeholders, ensuring business continuity and smooth client relationship transitions

• Employees: Draft and submit the Resignation Letter, ensuring it meets contractual notice requirements and professional standards
• HR Departments: Process resignations, verify notice periods, manage documentation, and coordinate exit procedures
• Direct Supervisors: Receive and acknowledge the letter, plan workload transitions, and manage team communication
• Company Directors: Handle senior-level resignations, which often require special handling under Hong Kong corporate governance rules
• Legal Teams: Review complex cases, especially for senior executives with restrictive covenants or stock options

• Contract Review: Check your employment contract for specific notice period requirements and any special conditions
• Key Dates: Calculate and confirm your intended last working day based on notice requirements
• Project Status: List major ongoing responsibilities and projects needing handover
• Contact Details: Include your personal email and phone number for future correspondence
• Document Format: Our platform generates legally compliant Resignation Letters tailored to Hong Kong employment law
• Delivery Method: Plan how you'll submit the letter - email, hard copy, or both - following company policy

• Current Date: Clearly state when you're submitting the resignation to establish the notice period timeline
• Addressee Details: Your supervisor's name, title, and company name in proper business format
• Clear Intent: Direct statement of resignation from your current position
• Last Working Day: Specific date that complies with Hong Kong Employment Ordinance notice requirements
• Position Details: Your current job title and department
• Handover Statement: Commitment to complete pending work and assist with transition
• Signature Block: Your full name, signature, and current contact information

A Resignation Letter differs significantly from an Employment Letter in both purpose and timing. While both documents relate to employment status, they serve opposite functions in the employment lifecycle.

• Direction of Commitment: Resignation Letters terminate employment relationships, while Employment Letters establish them
• Legal Obligations: Employment Letters create binding terms and conditions, whereas Resignation Letters trigger notice periods and exit procedures
• Content Focus: Employment Letters detail salary, benefits, and job responsibilities; Resignation Letters focus on departure dates and transition arrangements
• Timing Requirements: Employment Letters must be issued within 7 days of hire under Hong Kong law; Resignation Letters follow contractual notice periods
• Documentation Impact: Employment Letters become part of ongoing personnel files, while Resignation Letters initiate closure procedures and final settlements