The Letter of Non Acceptance of Job Offer is a crucial business communication tool used when a candidate decides to decline an employment offer in Hong Kong. This document serves as an official record of the decision and helps maintain professional relationships while ensuring compliance with Hong Kong's employment laws and regulations. It should be used promptly after deciding not to accept a job offer and typically includes the candidate's contact information, reference to the original offer, clear statement of decline, and appropriate expressions of gratitude. The letter may also include brief reasons for declining and potential interest in future opportunities, depending on the circumstances. This document is particularly important in Hong Kong's business culture, where formal communication and proper documentation are highly valued.
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1. Recipient Details: Full name, title, and address of the employer/HR representative who sent the job offer
2. Reference Line: Clear reference to the job offer received, including position title and date of offer
3. Acknowledgment: Formal acknowledgment of receiving the job offer
4. Decision Statement: Clear and polite statement declining the job offer
5. Expression of Gratitude: Thank the employer for the opportunity and their time during the recruitment process
6. Closing: Professional closing with sender's name and signature
1. Reason for Declining: Brief, professional explanation for declining the offer - used when maintaining transparency or when a reason might help maintain the professional relationship
2. Future Contact: Expression of interest in future opportunities - used when the candidate wishes to maintain a relationship with the organization
3. Return of Documents: Mention of any official documents being returned - used when the employer provided physical documents that need to be returned
4. Alternative Candidate: Recommendation of another candidate - used rarely and only when appropriate and there's a strong alternative candidate to suggest
1. Returned Documents List: List of any physical documents or materials being returned to the employer - only included if physical documents need to be returned
2. Copy of Original Offer: Reference copy of the original job offer - included when formal documentation is required
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