The Statement of Outstanding Invoices is a crucial business document used when one party needs to formally communicate and document unpaid amounts to another party. This document is particularly important in Hong Kong's business environment, where it serves multiple purposes including debt collection, accounting reconciliation, and potential legal proceedings. The statement typically compiles all unpaid invoices, including their respective dates, amounts, and any applicable interest charges, providing a clear and comprehensive overview of the outstanding debt. As a formal business document, the Statement of Outstanding Invoices can be used as evidence in legal proceedings and should comply with Hong Kong's financial documentation requirements. It's commonly used before initiating formal debt collection procedures and helps maintain accurate financial records for both parties involved.
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1. Header Information: Company letterhead, date, reference number, and document title
2. Recipient Details: Full name and address of the debtor company/individual
3. Statement Summary: Brief overview of total outstanding amount and period covered
4. Invoice Details: Detailed list of all outstanding invoices including invoice numbers, dates, descriptions, and amounts
5. Total Amount Due: Clear statement of the total outstanding balance
6. Payment Instructions: Bank details and payment methods accepted
7. Contact Information: Details of the accounts department or person to contact for queries
1. Interest Statement: Include when charging interest on overdue amounts, stating the interest rate and calculation method
2. Payment History: Include when there have been partial payments or payment attempts to show transaction history
3. Aging Analysis: Include when showing breakdown of debts by age (30/60/90 days)
4. Credit Terms Reminder: Include when restating the agreed payment terms
5. Legal Notice: Include when the statement serves as a final notice before legal action
1. Schedule A - Detailed Invoice Listing: Comprehensive list of all outstanding invoices with full details including service/product descriptions
2. Schedule B - Payment History: Detailed record of all previous payments made and their application to specific invoices
3. Appendix 1 - Copy of Original Invoices: Copies of all referenced outstanding invoices
4. Appendix 2 - Statement of Account: Running balance showing all transactions including invoices, payments, and adjustments
Authors
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Technology
Healthcare
Education
Wholesale Trade
Logistics
Real Estate
Consulting
Financial Services
Relevant Teams
Finance
Accounts Receivable
Credit Control
Treasury
Legal
Accounting
Collections
Corporate Secretarial
Financial Planning & Analysis
Internal Audit
Relevant Roles
Finance Manager
Accounts Receivable Specialist
Credit Controller
Financial Controller
Accountant
Chief Financial Officer
Accounts Manager
Credit Manager
Collections Specialist
Business Owner
Company Secretary
Financial Analyst
Bookkeeper
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