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Hospital Reference Letter for Hong Kong

Hospital Reference Letter Template for Hong Kong

A Hospital Reference Letter is a formal medical documentation used within Hong Kong's healthcare system to facilitate patient referrals and ensure continuity of care between healthcare providers. This document, governed by Hong Kong healthcare regulations and privacy laws, contains essential patient medical information, current treatment details, and the purpose of referral. It serves as an official communication channel between medical professionals and institutions, ensuring accurate transfer of critical medical information while maintaining patient confidentiality in accordance with Hong Kong's Personal Data (Privacy) Ordinance and Hospital Authority guidelines.

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What is a Hospital Reference Letter?

The Hospital Reference Letter is a crucial document in Hong Kong's healthcare ecosystem, serving as a formal communication tool between healthcare providers. This document is typically required when a patient needs to be referred from one medical facility or specialist to another, requires a second opinion, or needs specialized treatment not available at the current facility. The letter must comply with Hong Kong's healthcare regulations, including the Hospital Authority Ordinance and Personal Data (Privacy) Ordinance, ensuring proper handling of sensitive medical information. It contains comprehensive patient information, including medical history, current condition, treatments, and specific reasons for referral, facilitating seamless continuation of care while maintaining professional medical standards and patient confidentiality.

What sections should be included in a Hospital Reference Letter?

1. Hospital Letterhead and Contact Information: Official hospital name, address, contact details, and department information

2. Date and Reference Number: Current date and unique reference number for the letter

3. Recipient Details: Name, title, and full contact information of the healthcare provider or institution receiving the reference

4. Patient Information: Full name, date of birth, gender, ID number, and contact details of the patient

5. Primary Diagnosis: Clear statement of the main medical condition(s) and current status

6. Clinical History: Relevant medical history, including onset, progression, and key events

7. Current Treatment: Overview of current medications, treatments, and management plan

8. Reason for Referral: Specific purpose of the reference letter and type of care/consultation needed

9. Signature Block: Name, position, and signature of the referring physician, including their registration number

What sections are optional to include in a Hospital Reference Letter?

1. Investigation Results: Include when relevant diagnostic test results, imaging reports, or laboratory findings are available and pertinent to the referral

2. Social History: Add when social circumstances significantly impact the patient's care or are relevant to the referral

3. Family History: Include when genetic factors or family medical history is relevant to the current condition

4. Previous Surgical History: Add when patient has undergone relevant surgical procedures that impact current care

5. Allergies and Adverse Reactions: Include when patient has significant allergies or has experienced adverse reactions to treatments

6. Language Requirements: Add when patient requires interpreter services or has specific communication needs

7. Urgency Statement: Include when the referral requires expedited attention or specific timing considerations

What schedules should be included in a Hospital Reference Letter?

1. Recent Investigation Reports: Copies of relevant recent test results, imaging reports, or laboratory findings

2. Medication List: Detailed current medication schedule including dosages and frequencies

3. Previous Discharge Summaries: If applicable, summaries from relevant previous hospital admissions

4. Relevant Images: Copies of relevant imaging studies (X-rays, CT scans, MRIs) if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions

























Clauses















Relevant Industries

Healthcare

Medical Services

Hospital Administration

Insurance

Medical Research

Healthcare Technology

Public Health

Aged Care

Rehabilitation Services

Mental Health Services

Relevant Teams

Medical Affairs

Clinical Administration

Patient Services

Quality Assurance

Medical Records

Compliance

Legal

Healthcare Operations

Patient Care Coordination

Administrative Support

Relevant Roles

Medical Doctor

Specialist Physician

General Practitioner

Hospital Administrator

Medical Records Officer

Clinical Director

Healthcare Compliance Officer

Medical Secretary

Nurse Practitioner

Department Head

Medical Affairs Manager

Quality Assurance Manager

Patient Services Coordinator

Healthcare Legal Advisor

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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