A Termination Letter For Tardiness is a formal document used when an employer in Hong Kong needs to end employment due to an employee's persistent punctuality issues. This document is typically issued after previous verbal and written warnings have failed to correct the behavior. The letter must comply with Hong Kong Employment Ordinance (Cap. 57) requirements and should clearly document the pattern of tardiness, reference previous warnings, and specify the terms of termination including notice period or payment in lieu of notice. It serves as both a legal record of the termination and a formal communication to the employee, protecting the employer's interests while ensuring fair treatment of the employee under Hong Kong law. The document should include specific dates and instances of tardiness, any prior disciplinary actions taken, and detailed information about final payments and procedures.
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Key Requirements PROMPT example:
Termination Letter For Tardiness
"I need a Termination Letter For Tardiness for a retail employee in Hong Kong who has received three written warnings for late arrivals over the past 6 months, with the termination to be effective March 15, 2025."
1. Letter Header: Company letterhead, date, reference number, and delivery method (e.g., 'By Hand' or 'Registered Mail')
2. Recipient Details: Employee's full name, position, and address
3. Subject Line: Clear indication that this is a termination letter
4. Termination Statement: Clear statement of employment termination and effective date
5. Grounds for Termination: Specific instances of tardiness, dates, and previous warnings given
6. Notice Period: Statement of notice period or payment in lieu of notice as per Employment Ordinance
7. Final Payment Details: Breakdown of final payment including salary, unused leave, and any other entitlements
8. Company Property: List of company property to be returned
9. Closing: Signature block with authorized signatory's name and position
1. Reference to Previous Warnings: Include if formal warnings were previously issued and documented
2. Confidentiality Reminder: Include if employee had access to sensitive information or signed an NDA
3. Post-termination Restrictions: Include if employee is bound by non-compete or non-solicitation clauses
4. Severance Package: Include if offering additional benefits beyond statutory requirements
5. Exit Interview: Include if company policy requires an exit interview
6. Appeal Process: Include if company policy allows for internal appeals against termination
1. Attendance Records: Documentation of tardiness instances with dates and times
2. Warning Letters: Copies of previous warning letters issued regarding tardiness
3. Final Payment Calculation: Detailed breakdown of all final payments and deductions
4. Company Property Checklist: List of company property to be returned with acknowledgment form
5. Exit Clearance Form: Form detailing all departmental clearances required before final settlement
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Retail
Manufacturing
Professional Services
Technology
Healthcare
Education
Hospitality
Construction
Transportation and Logistics
Media and Entertainment
Real Estate
Public Sector
Telecommunications
Relevant Teams
Human Resources
Legal
Operations
Compliance
Employee Relations
Administration
Management
Relevant Roles
Human Resources Manager
HR Director
Legal Counsel
Operations Manager
Department Head
Chief Human Resources Officer
HR Business Partner
Employee Relations Manager
HR Administrator
Compliance Officer
Line Manager
Department Manager
General Manager
Office Manager
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