The Appraisal Letter is a fundamental human resource management tool used in Indonesian business contexts to formally document employee performance evaluations. This document type is essential for maintaining clear communication between employers and employees regarding performance assessments, while ensuring compliance with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and related regulations. The Appraisal Letter typically follows periodic performance reviews (usually annual or semi-annual) and serves multiple purposes: documenting performance levels, setting expectations, supporting career development decisions, and providing a basis for compensation adjustments. It forms part of an employee's official employment record and may be referenced in future employment-related decisions or disputes.
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee
2. Employee Information: Employee's full name, position, department, and employment ID
3. Appraisal Period: Clear statement of the evaluation period covered by the appraisal
4. Performance Summary: Overall assessment and rating of the employee's performance during the review period
5. Key Achievement Areas: Detailed evaluation of performance against predetermined KPIs and job responsibilities
6. Competency Assessment: Evaluation of core competencies and skills relevant to the role
7. Conclusion: Final remarks summarizing the overall assessment and future expectations
8. Signature Block: Space for signatures of the evaluator, HR representative, and employee acknowledgment
1. Performance Improvement Plan: Include when performance falls below expectations, outlining specific areas for improvement and timeline
2. Salary Review: Include when the appraisal is linked to compensation adjustments or bonus recommendations
3. Career Development Plan: Include when discussing future growth opportunities, training needs, or career progression
4. Previous Goals Review: Include when following up on specific goals set in previous appraisals
5. Special Achievements: Include when recognizing exceptional contributions or achievements outside regular duties
6. Disciplinary Notes: Include when documented warnings or disciplinary actions occurred during the review period
1. Performance Metrics Sheet: Detailed breakdown of performance scores across different evaluation criteria
2. KPI Achievement Report: Quantitative data showing performance against set KPIs
3. Skills Assessment Matrix: Detailed evaluation of technical and soft skills relevant to the role
4. Historical Performance Data: Summary of performance ratings from previous evaluation periods
5. Development Plan Template: Structured template for documenting agreed-upon development activities and timeline
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