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The Tender Confirmation Letter is a critical document in Indonesian procurement processes, used when an organization needs to formally communicate the acceptance of a tender bid to the successful bidder. This document is particularly important in the context of Indonesian business and government procurement practices, where it serves as an official bridge between the tender selection process and the final contract execution. The letter confirms the successful bid, outlines key terms and conditions, and sets out the next steps in the procurement process. It must comply with Indonesian procurement laws, including Presidential Regulation No. 16 of 2018 and its amendments, particularly when used in public sector procurement. The Tender Confirmation Letter often serves as a preliminary binding document until the full contract is executed, making it essential for both parties to ensure all critical information is accurately captured and properly communicated.

1. Letter Header: Company letterhead, date, reference number, and recipient's complete address

2. Tender Reference: Clear identification of the tender including tender number, project name, and submission date

3. Confirmation Statement: Clear and unequivocal statement confirming the acceptance of the tender bid

4. Key Details: Essential information including accepted bid amount, scope of work, and project timeline

5. Terms Summary: Brief summary of critical terms and conditions accepted

6. Next Steps: Clear outline of immediate actions required, including contract signing process and timeline

7. Contact Information: Designated contact person's details for further communication

8. Closing and Signature: Formal closing, name and title of authorized signatory