The Basic Supplier Evaluation Form is a fundamental document used in Irish business operations to assess and validate potential suppliers before entering into business relationships. This document becomes necessary when organizations need to evaluate new suppliers or reassess existing ones, ensuring compliance with Irish and EU regulations. The form captures crucial information about suppliers' business operations, financial stability, quality management systems, regulatory compliance, and risk management practices. It is designed to align with Irish legal requirements, including the Competition Act 2002, GDPR, and relevant industry-specific regulations. The evaluation form helps organizations maintain consistent supplier assessment standards while documenting due diligence in supplier selection processes. This standardized approach is particularly important in the Irish business context, where organizations must demonstrate compliance with both domestic and EU procurement standards.
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Key Requirements PROMPT example:
Basic Supplier Evaluation Form
"I need a Basic Supplier Evaluation Form compliant with Irish law to assess technology service providers, with particular emphasis on data protection and cybersecurity measures, as we plan to onboard new IT suppliers by March 2025."
1. Supplier Information: Basic company details including legal name, registration number, address, and key contacts
2. Business Profile: Overview of supplier's business including years in operation, size, structure, and core services/products
3. Financial Information: Basic financial metrics, banking details, and insurance coverage
4. Quality Management: Quality control processes, certifications, and standards compliance
5. Health & Safety: Health and safety policies, incident records, and compliance with Safety, Health and Welfare at Work Act
6. Environmental Management: Environmental policies, certifications, and compliance with regulations
7. Data Protection: GDPR compliance and data protection measures
8. References: Contact details for business references and past clients
9. Declaration: Signed statement confirming information accuracy and compliance with requirements
1. Industry-Specific Certifications: Section for specialized industry certifications and compliance requirements, used when evaluating suppliers in regulated industries
2. Export Controls: International trade compliance section, used when supplier deals with international goods or services
3. IT Security: Detailed IT security and cyber protection measures, used when supplier will have access to company systems or sensitive data
4. Supply Chain Management: Details of supplier's own supply chain management, used for suppliers with complex supply chains
5. Innovation Capabilities: Assessment of R&D and innovation capacity, used when seeking strategic suppliers
6. Social Responsibility: Corporate social responsibility practices, used when this aligns with company values or requirements
1. Schedule A - Required Documents: Checklist of mandatory documents including licenses, certifications, and insurance certificates
2. Schedule B - Financial Documentation: Template for detailed financial information and supporting documents
3. Schedule C - Evaluation Criteria: Detailed scoring criteria and evaluation methodology
4. Appendix 1 - Code of Conduct: Company's supplier code of conduct and ethical requirements
5. Appendix 2 - Compliance Certificates: Ƶ for various compliance declarations
6. Appendix 3 - Performance Metrics: Standard KPIs and performance measurement criteria
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Technology
Healthcare
Construction
Retail
Professional Services
Food and Beverage
Financial Services
Logistics and Transportation
Energy and Utilities
Telecommunications
Pharmaceuticals
Relevant Teams
Procurement
Supply Chain
Vendor Management
Quality Assurance
Risk Management
Compliance
Operations
Finance
Legal
Sustainability
Relevant Roles
Procurement Manager
Supply Chain Director
Vendor Management Specialist
Quality Assurance Manager
Risk Management Officer
Compliance Officer
Operations Manager
Financial Controller
Category Manager
Sourcing Specialist
Supply Chain Analyst
Chief Operating Officer
Purchasing Manager
Contract Manager
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