The Final Pay Letter To Employee is a crucial document used in Irish employment contexts when an employee's employment is terminating, regardless of the reason (resignation, redundancy, retirement, or dismissal). It provides a detailed breakdown of the employee's final payment, ensuring compliance with Irish employment legislation, particularly the Payment of Wages Act 1991 and related employment laws. The letter includes calculations for regular salary, outstanding leave, statutory deductions, and any additional payments or deductions, serving as both a communication tool and a legal record of the final settlement. This document is essential for maintaining clear records, ensuring transparency, and protecting both employer and employee interests during the employment termination process.
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1. Employee and Company Details: Full names and addresses of both the employee and company, employee ID/reference number
2. Termination Information: Last day of employment, reason for termination, and reference to previous termination notification
3. Regular Salary Payment: Final regular salary amount, covering period up to last day
4. Outstanding Leave: Calculation and payment of any accrued but unused annual leave
5. Statutory Deductions: Details of tax, PRSI, and USC deductions
6. Payment Method: When and how the final payment will be made
7. Return of Company Property: List of items to be returned and any related deductions
8. Contact Information: Details for future correspondence including P45 and tax-related queries
1. Redundancy Payment: Include when termination is due to redundancy, showing statutory calculation
2. Notice Period Payment: Include when payment in lieu of notice is being made
3. Bonus/Commission: Include if there are outstanding bonus or commission payments due
4. Benefits Settlement: Include if there are company benefits requiring settlement (health insurance, phone plans, etc.)
5. Ex-gratia Payment: Include if any additional discretionary payment is being made
6. Pension Information: Include for employees with company pension schemes
7. Outstanding Loans/Advances: Include if there are any employee loans or salary advances to be recovered
1. Schedule A - Payment Calculation: Detailed breakdown of all payment components and deductions
2. Schedule B - Leave Calculation: Detailed calculation of annual leave entitlement and payment
3. Schedule C - Redundancy Calculation: Statutory redundancy payment calculation (if applicable)
4. Appendix 1 - Company Property Checklist: Itemized list of company property to be returned
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