The Proforma Invoice For International Shipping is a crucial document in international trade transactions governed by Irish law. It serves as a preliminary invoice issued by the seller to the buyer before the final shipment of goods, providing detailed information about the products, quantities, values, and shipping terms. This document is essential for various purposes including customs clearance, arranging letters of credit, obtaining import licenses, and confirming trade terms between parties. Under Irish and EU regulations, it must include specific information to comply with customs requirements, VAT regulations, and international trade laws. The document is particularly important for Irish businesses engaged in export activities, as it helps facilitate smooth international trade operations while ensuring compliance with both domestic and EU trade regulations.
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1. Seller Information: Complete details of the exporting company including name, address, tax/VAT number, and contact information
2. Buyer Information: Complete details of the importing company including name, address, tax/VAT number, and contact information
3. Invoice Details: Proforma invoice number, date, and reference numbers
4. Product Details: Detailed description of goods, quantities, unit prices, and total amounts
5. Financial Information: Currency, total value, payment terms, and banking details
6. Shipping Information: Delivery terms (Incoterms), shipping method, estimated delivery date, and port/airport details
7. Declaration: Statement confirming this is a proforma invoice and certification of information accuracy
1. Insurance Details: Required when insurance is arranged by the seller or specifically requested by the buyer
2. Export License Information: Required for controlled or restricted goods that need special permits
3. Product Certification: Required for specific products that need to comply with EU/international standards
4. Commission Details: Required when involving agents or third-party commission structures
5. Special Handling Instructions: Required for dangerous, fragile, or temperature-sensitive goods
1. Packing List: Detailed breakdown of items, packaging specifications, weights, and dimensions
2. Product Specifications: Technical details and specifications of products being shipped
3. Certificate of Origin: Document certifying the country of manufacture of the goods
4. Quality Certificates: Any required quality certifications or inspection reports
5. Safety Data Sheets: Required for chemicals or hazardous materials
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