The Proforma Invoice For International Shipping is a crucial document in South African international trade transactions, serving as a preliminary invoice and formal quotation. It is required when businesses engage in cross-border trade and need to provide detailed information about goods for customs clearance, payment processing, and shipping arrangements. The document must comply with South African legislation including the Customs and Excise Act, Value-Added Tax Act, and Currency and Exchanges Act. It contains essential information such as buyer and seller details, product specifications, pricing, shipping terms, and payment conditions. This document is particularly important for obtaining import permits, arranging letters of credit, and facilitating customs clearance in South Africa's international trade framework. It serves as a binding offer and can be used for various purposes including bank financing, foreign exchange applications, and preliminary customs valuation.
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1. Seller Information: Complete details of the exporter including company name, registration number, tax/VAT number, address, and contact details
2. Buyer Information: Complete details of the importer including company name, registration number, tax/VAT number, address, and contact details
3. Proforma Invoice Number and Date: Unique reference number and date of issue
4. Product Details: Detailed description of goods, including quantity, unit price, total price, HS codes, and country of origin
5. Payment Terms: Specified payment method, currency, bank details, and payment conditions
6. Shipping Terms: Incoterms, mode of transport, port of loading/discharge, estimated delivery time
7. Total Amount: Breakdown of costs including goods value, shipping, insurance, and total amount
8. Validity Period: Period for which the proforma invoice remains valid
9. Declaration: Statement certifying the accuracy of information and compliance with export regulations
1. Insurance Details: Required when insurance is arranged by the seller or specified in Incoterms (e.g., CIF)
2. Letter of Credit Instructions: Include when payment is to be made via letter of credit
3. Special Handling Instructions: Required for dangerous goods, perishables, or items requiring specific handling
4. Export License Details: Required for controlled or restricted goods requiring export permits
5. Packaging Details: Include when specific packaging requirements exist or for dangerous goods
6. Quality Certification: Required when specific quality standards or certifications must be met
1. Packing List: Detailed breakdown of items, quantities, weights, and packaging details
2. Technical Specifications: Detailed specifications of products when required by buyer or customs
3. Certificate of Origin: Document certifying the country of manufacture of the goods
4. Safety Data Sheets: Required for dangerous goods or chemicals
5. Quality Certificates: Test reports or quality certification documents when applicable
6. Bank Details Appendix: Complete banking information for international transfers
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