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Trip Confirmation Letter for Ireland

Trip Confirmation Letter Template for Ireland

A Trip Confirmation Letter is a formal document issued under Irish law that serves as official confirmation of travel arrangements between a travel service provider and a customer. The document complies with Irish consumer protection legislation and EU travel regulations, particularly the Package Holidays and Travel Trade Act 1995 and the European Union (Package Travel and Linked Travel Arrangements) Regulations 2019. It details all aspects of the confirmed travel arrangement, including itinerary, costs, payment terms, and essential travel information, while incorporating necessary consumer protections and cancellation rights as required by Irish law.

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What is a Trip Confirmation Letter?

The Trip Confirmation Letter is a essential document in the travel industry, used when a customer's travel arrangements have been confirmed and booked. It serves as both a confirmation of the booking and a legal record of the travel contract under Irish law. This document typically follows initial inquiries, quotations, and payment processes, providing comprehensive details of the confirmed travel arrangements. The letter must comply with Irish consumer protection laws and EU travel regulations, particularly regarding package holidays and linked travel arrangements. It includes crucial information such as travel dates, destinations, accommodation details, transportation arrangements, pricing, payment status, and booking conditions. The Trip Confirmation Letter also serves as a reference document for both the travel provider and the customer, often required for visa applications, insurance claims, or business expense documentation.

What sections should be included in a Trip Confirmation Letter?

1. Letterhead and Date: Company details, logos, contact information, and date of letter

2. Client Details: Full name and contact details of the traveler(s)

3. Booking Reference: Unique booking reference number and any other relevant identification codes

4. Trip Overview: Brief summary of the confirmed trip including dates, destination, and type of travel

5. Travel Details: Detailed itinerary including transportation, accommodation, and scheduled activities

6. Price Breakdown: Itemized list of costs, including taxes, fees, and total amount

7. Payment Information: Payment terms, amounts paid, and any outstanding balances

8. Essential Information: Key details about check-in times, baggage allowances, and travel requirements

9. Terms and Conditions: Key terms including cancellation policy and booking conditions

10. Contact Information: Emergency contacts and support details during the trip

What sections are optional to include in a Trip Confirmation Letter?

1. Travel Insurance Details: Include when travel insurance is purchased through the company or when specific insurance requirements exist

2. Visa Requirements: Include for international travel where visa requirements are applicable

3. Special Arrangements: Include when specific arrangements have been made for dietary requirements, accessibility needs, or special requests

4. COVID-19 Requirements: Include current travel restrictions, testing requirements, or health protocols when applicable

5. Transfer Information: Include when airport/hotel transfers are part of the package

6. Group Booking Details: Include for group bookings with specific group arrangements or requirements

What schedules should be included in a Trip Confirmation Letter?

1. Detailed Itinerary: Day-by-day breakdown of the trip schedule, activities, and arrangements

2. Price Schedule: Detailed breakdown of all costs, including optional extras and additional services

3. Travel Documentation: Copies of tickets, vouchers, and other travel documents

4. Destination Information: Maps, local information, and useful travel tips for the destination

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Ireland

Publisher

Ƶ

Document Type

Confirmation Letter

Sector

Sales

Cost

Free to use
Relevant legal definitions






























Clauses




















Relevant Industries

Tourism

Travel

Hospitality

Transportation

Insurance

Corporate Travel

Leisure Services

Event Management

Business Services

Relevant Teams

Sales

Customer Service

Operations

Reservations

Legal

Compliance

Account Management

Business Development

Client Relations

Document Processing

Travel Operations

Corporate Services

Relevant Roles

Travel Agent

Booking Coordinator

Customer Service Representative

Travel Operations Manager

Corporate Travel Manager

Sales Executive

Reservations Specialist

Account Manager

Tourism Officer

Business Development Manager

Travel Consultant

Client Relations Manager

Compliance Officer

Legal Counsel

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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