The Affidavit For Loss Of Share Certificate is a fundamental document in Indian corporate practice, required when shareholders lose or misplace their original share certificates. It is mandated by the Companies Act 2013 and SEBI regulations as a prerequisite for obtaining duplicate share certificates. The document serves multiple purposes: it formally declares the loss of the original certificate, provides details of the lost shares, explains circumstances of the loss, and includes an indemnity clause protecting the company against potential misuse of the original certificate if found. The affidavit must be executed on appropriate stamp paper, varying by state, and must be notarized. Companies typically require this document along with additional supporting documentation such as FIR copies or public notices before issuing duplicate certificates.
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1. Title and Heading: Specifies that this is an affidavit for loss of share certificate, includes the name of the company whose shares are lost
2. Deponent Details: Full identification details of the person making the affidavit, including name, age, occupation and complete address
3. Share Certificate Details: Complete details of the lost share certificate including certificate number, distinctive numbers, number of shares, and folio number
4. Ownership Declaration: Statement declaring legitimate ownership of the shares and how they were acquired
5. Loss Circumstances: Detailed explanation of when and how the certificate was lost or misplaced, and steps taken to locate it
6. Search Efforts: Description of efforts made to find the lost certificate, including any police complaints or public notices
7. Non-Recovery Declaration: Declaration that the certificate has not been found, pledged, or transferred to any third party
8. Indemnification: Undertaking to indemnify the company against any claims or losses arising from issue of duplicate certificate
9. Verification Clause: Standard verification clause stating that the contents of the affidavit are true and correct
1. Public Notice Details: Include when public notices were published in newspapers regarding the loss - required for high-value shares
2. Police Complaint Details: Include when a formal police complaint/FIR was filed regarding the loss
3. Previous Duplicate Request: Include if any previous requests for duplicate certificates were made
4. Joint Holder Details: Include when the shares are held jointly with other holders
5. Legal Heir Declaration: Include when the affidavit is being filed by legal heirs of deceased shareholders
1. Copy of Share Certificate: Photocopy of lost share certificate if available
2. FIR/Police Complaint: Copy of police complaint or FIR if filed
3. Public Notice: Copies of newspaper advertisements if published
4. ID Proof: Copy of deponent's identity proof
5. Address Proof: Copy of deponent's address proof
6. Original Purchase Documents: Copies of original share purchase/transfer documents if available
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