The Basic Agreement Event Contract is designed for use in the Indian market where event management services require clear contractual frameworks. This document is particularly useful when establishing a new event management relationship or formalizing existing arrangements between event organizers and their clients. It incorporates key provisions required under Indian contract law while addressing practical aspects of event management such as scope definition, payment structures, and risk allocation. The agreement is suitable for various event types, from corporate functions to public gatherings, and includes necessary compliance elements for Indian regulatory requirements including GST considerations and state-specific event permissions.
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1. Parties: Identification and details of the contracting parties - the event organizer and the client
2. Background: Context of the agreement and brief description of the event
3. Definitions: Definitions of key terms used throughout the agreement
4. Scope of Services: Detailed description of the event services to be provided
5. Event Details: Specific information about the event including date, time, venue, and expected attendance
6. Payment Terms: Payment schedule, amounts, and payment methods
7. Cancellation and Postponement: Terms and conditions for event cancellation or postponement
8. Obligations of the Parties: Responsibilities and obligations of both the event organizer and the client
9. Insurance and Liability: Insurance requirements and allocation of risks between parties
10. Force Majeure: Provisions for unforeseen circumstances preventing event execution
11. Confidentiality: Protection of confidential information shared during the event planning and execution
12. Governing Law and Jurisdiction: Specification of Indian law as governing law and jurisdiction for disputes
13. Term and Termination: Duration of the agreement and conditions for termination
1. Intellectual Property Rights: Include when the event involves creation or use of creative content, performances, or branded materials
2. Sponsorship and Branding: Include when the event involves sponsors or specific branding requirements
3. Health and Safety: Include for large public events or when specific safety protocols are required
4. Technical Requirements: Include when the event has specific technical needs like sound, lighting, or streaming
5. Catering Services: Include when food and beverage services are part of the event
6. Security Arrangements: Include for large public events or VIP events requiring special security measures
7. Photography and Recording: Include when the event involves professional photography or recording rights
8. Transportation and Logistics: Include when the event requires specific transportation or logistics arrangements
1. Schedule A - Event Specification: Detailed specifications of the event including timeline, layout, and technical requirements
2. Schedule B - Payment Schedule: Detailed breakdown of payments, installments, and payment milestones
3. Schedule C - Vendor List: List of approved vendors and their responsibilities
4. Schedule D - Equipment and Materials: Detailed list of equipment and materials to be provided
5. Schedule E - Insurance Requirements: Specific insurance requirements and coverage details
6. Appendix 1 - Venue Layout: Detailed floor plans and venue arrangements
7. Appendix 2 - Emergency Procedures: Emergency protocols and evacuation procedures
8. Appendix 3 - Required Permits: List of necessary permits and licenses for the event
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