The Venue Hire Agreement serves as a legally binding contract between venue owners/operators and parties seeking temporary use of facilities in India. This document is essential when renting out spaces for events, conferences, weddings, or other gatherings, providing comprehensive coverage of usage terms, financial obligations, and operational requirements. The agreement must comply with Indian contract law and various state-specific regulations regarding public gatherings, entertainment, and safety standards. It includes crucial details about venue specifications, permitted activities, maximum capacity, payment terms, and liability allocation, while ensuring alignment with local municipal bylaws and entertainment tax requirements. The Venue Hire Agreement also addresses key risk management aspects such as insurance requirements, damage provisions, and dispute resolution procedures.
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1. Parties: Identification of the venue owner/operator and the hirer with full legal names and addresses
2. Background: Brief context about the venue and the purpose of the agreement
3. Definitions: Definitions of key terms used throughout the agreement
4. Venue Details: Specific description and address of the venue being hired
5. Hire Period: Specific dates, times, and duration of the hire
6. Hire Fee and Payment Terms: Detailed breakdown of fees, payment schedule, and payment methods
7. Security Deposit: Amount, payment timing, and conditions for return of security deposit
8. Permitted Use: Specified purposes for which the venue may be used
9. Maximum Capacity: Maximum number of attendees permitted and consequences of exceeding this limit
10. Hirer's Obligations: Key responsibilities and obligations of the hirer during the hire period
11. Venue Owner's Obligations: Key responsibilities and obligations of the venue owner
12. Insurance and Liability: Insurance requirements and allocation of risks between parties
13. Cancellation Policy: Terms and conditions for cancellation by either party
14. Force Majeure: Provisions for unforeseen circumstances preventing venue use
15. Termination: Grounds and process for terminating the agreement
16. Governing Law: Specification of Indian law as governing law and jurisdiction
17. Dispute Resolution: Process for resolving disputes between parties
1. Catering Services: Include when the venue provides or requires specific catering arrangements
2. Technical Equipment: Include when venue provides audio-visual or technical equipment
3. Alcohol Policy: Include when alcohol service or consumption is permitted at the venue
4. Parking Facilities: Include when venue provides parking arrangements
5. Security Services: Include when mandatory security requirements exist or security services are provided
6. Decoration Policy: Include when specific rules about venue decoration need to be outlined
7. Cleaning Services: Include when specific cleaning arrangements or requirements need to be detailed
8. Noise Restrictions: Include for venues in residential areas or with specific noise limitations
9. Sub-letting: Include when addressing whether the hirer can sub-let the venue
10. Intellectual Property: Include when venue naming rights or branding issues need to be addressed
1. Schedule 1 - Venue Specifications: Detailed description of venue facilities, dimensions, and amenities
2. Schedule 2 - Fee Schedule: Detailed breakdown of all fees, charges, and payment terms
3. Schedule 3 - Inventory List: List of furniture, equipment, and items included in the venue hire
4. Schedule 4 - Venue Rules and Regulations: Specific rules and operational guidelines for the venue
5. Schedule 5 - Insurance Requirements: Detailed insurance requirements and minimum coverage levels
6. Appendix A - Floor Plan: Detailed floor plan showing layout, exits, and key facilities
7. Appendix B - Booking Form: Standard booking form with event details and requirements
8. Appendix C - Handover Checklist: Checklist for venue inspection before and after the hire period
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