This Speaking Engagement Contract is designed for use in India when engaging speakers for various professional events, conferences, workshops, or presentations. It incorporates requirements under Indian contract law, including the Indian Contract Act, 1872, and addresses tax implications under GST and Income Tax regulations. The document is essential for protecting both speakers' and organizers' interests by clearly defining the engagement terms, payment conditions, intellectual property rights, and performance expectations. It includes provisions for both in-person and virtual speaking engagements, accommodating the evolving nature of professional events while ensuring legal compliance in the Indian jurisdiction. This template is particularly valuable for organizations regularly hosting speakers and for professional speakers conducting business in India.
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1. Parties: Identification of the speaker and the engaging organization/individual
2. Background: Context of the engagement and brief background of the speaker's expertise
3. Definitions: Key terms used throughout the agreement
4. Engagement Details: Specific details about the speaking engagement including date, time, duration, and venue
5. Speaker's Services: Detailed description of the services to be provided, including topic/content coverage
6. Fee and Payment Terms: Speaking fee, payment schedule, and method of payment
7. Expenses and Reimbursement: Travel, accommodation, and other reimbursable expenses
8. Intellectual Property Rights: Ownership and usage rights of presentation materials
9. Obligations of the Host: Host's responsibilities including venue, equipment, and support services
10. Cancellation and Rescheduling: Terms and conditions for cancellation or rescheduling by either party
11. Confidentiality: Confidentiality obligations of both parties
12. Term and Termination: Duration of the agreement and termination provisions
13. Governing Law and Jurisdiction: Applicable law and jurisdiction for dispute resolution
14. Force Majeure: Provisions for unforeseen circumstances preventing performance
15. Entire Agreement: Standard boilerplate confirming the contract as complete understanding
1. Recording Rights: Terms for audio/video recording of the presentation - include when recording is planned
2. Virtual Engagement Terms: Specific provisions for online/virtual speaking engagements - include for virtual events
3. Multiple Event Series: Terms for multiple speaking engagements - include when booking a series
4. Marketing and Promotion: Terms for using speaker's name/likeness in promotion - include when significant marketing is planned
5. Non-Compete: Restrictions on speaking at competing events - include for exclusive arrangements
6. International Travel: Additional terms for international engagements - include for overseas events
7. Insurance: Insurance requirements - include for large public events
8. Security Requirements: Special security arrangements - include for high-profile speakers
9. Sponsorship Restrictions: Limitations on conflicting sponsorships - include for sponsored events
1. Schedule A - Event Specifications: Detailed specifications of the event including venue layout, timing schedule, and technical requirements
2. Schedule B - Fee Structure: Detailed breakdown of fees, including any variable components or performance-based elements
3. Schedule C - Technical Requirements: Specific technical and audiovisual requirements for the presentation
4. Schedule D - Travel Arrangements: Details of travel and accommodation arrangements
5. Appendix 1 - Speaker's Bio: Official biography and credentials of the speaker
6. Appendix 2 - Presentation Overview: Overview or outline of the presentation content
7. Appendix 3 - Marketing Materials: Approved marketing materials and speaker's photos
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