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The Job Offer Cancellation Letter is a critical business document used when an organization needs to formally withdraw an employment offer that has been previously extended to a candidate. This document is particularly important in the Indian legal context, where it must comply with the Indian Contract Act of 1872 and various state-specific employment laws. It is typically used in situations where changing business circumstances, discovery of material misrepresentation, failed background checks, or other valid reasons necessitate the withdrawal of an offer. The letter must carefully balance legal requirements with professional courtesy, including clear reasoning for the cancellation, reference to the original offer, and any necessary instructions regarding already-shared company property or documentation. When properly drafted, it helps protect the organization from potential legal challenges while maintaining professional standards in communication.

1. Date and Address Block: Current date and recipient's complete contact details including name, designation, and address

2. Subject Line: Clear indication that this is a job offer cancellation letter with reference to the original offer letter

3. Reference to Original Offer: Details of the original job offer including date, position, and any other relevant reference numbers

4. Cancellation Statement: Clear and direct statement that the job offer is being cancelled

5. Reason for Cancellation: Professional explanation of why the offer is being withdrawn

6. Return of Documents: Request for return of any company documents or property if already provided

7. Closing Statement: Professional closing with any necessary apologies and good wishes

8. Signature Block: Company representative's name, designation, and signature