The Offer Letter For Unpaid Internship is a critical document used in the Indian business environment to formalize non-compensated internship arrangements between organizations and individuals seeking practical experience. This document type is particularly relevant when organizations offer learning opportunities that primarily benefit the intern's educational and professional development. The letter must carefully balance compliance with Indian labor laws while establishing the educational nature of the arrangement to justify its unpaid status. It should be used when the internship program focuses on training, mentorship, and skill development rather than productive work that would typically require compensation. The document includes specific sections addressing learning objectives, supervision arrangements, duration, and working conditions, while incorporating necessary legal safeguards and policy references. It's especially important in academic contexts where internships are part of educational requirements and must align with AICTE or UGC guidelines.
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1. Company Letterhead and Date: Official company letterhead with logo, address, contact details, and date of the letter
2. Intern's Contact Information: Full name and address of the prospective intern
3. Subject Line: Clear indication that this is an internship offer letter
4. Salutation and Opening: Professional greeting and congratulatory opening statement
5. Position and Department: Specific internship role and department/team placement
6. Duration and Timing: Start date, end date, and working hours of the internship
7. Learning Objectives: Clear outline of the educational goals and skills to be developed during the internship
8. Duties and Responsibilities: Detailed description of the tasks and projects the intern will be involved in
9. Supervision and Mentorship: Details about who will supervise the intern and the mentorship structure
10. Unpaid Nature Declaration: Clear statement that this is an unpaid position and explanation of educational benefits
11. Workplace Policies: Reference to applicable company policies, code of conduct, and confidentiality requirements
12. Termination Conditions: Conditions under which either party may terminate the internship
13. Closing and Signatures: Acceptance deadline, contact for questions, and signature blocks for both parties
1. Academic Credit: Include when the internship is part of an academic program, detailing credit arrangements and university requirements
2. Transport/Meal Arrangements: Include if the company provides any allowances or facilities for transportation or meals
3. Remote Work Provisions: Include if the internship involves any remote work arrangements
4. Insurance Coverage: Include if the company provides any insurance coverage during the internship period
5. Performance Evaluation: Include if there will be formal evaluation processes or certificates upon completion
6. Intellectual Property Rights: Include if the intern will be involved in creative or innovative work
7. Post-Internship Opportunities: Include if there's a possibility of future employment or extended internship
1. Schedule A - Internship Project Description: Detailed outline of specific projects or assignments the intern will work on
2. Schedule B - Learning Outcomes Matrix: Structured list of skills and knowledge areas to be developed, with measurement criteria
3. Schedule C - Company Policies: Relevant excerpts from company policies applicable to interns
4. Appendix 1 - Required Documents Checklist: List of documents the intern needs to submit (ID proof, educational certificates, etc.)
5. Appendix 2 - Emergency Contact Form: Emergency contact information and medical disclosure form
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