The Quotation Doc is a critical commercial document used in Indian business transactions to formally communicate pricing, terms, and conditions for goods or services. It serves as an initial offer document that can lead to a binding contract upon acceptance. The document is essential in both B2B and B2C contexts, requiring compliance with Indian commercial laws, particularly the Indian Contract Act, 1872, and GST regulations. Quotation Docs are typically used when a potential buyer requests pricing information, during tender processes, or in response to requests for proposals. They should include comprehensive details about the offered goods or services, pricing structures, delivery terms, payment conditions, and validity period. The document's format and content may vary based on industry standards, company policies, and specific requirements of the transaction, while maintaining compliance with Indian legal and tax requirements.
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1. Company Information: Official letterhead with company name, address, GST registration number, and contact details
2. Reference Details: Quotation number, date, validity period, and reference to any inquiry received
3. Client Information: Complete details of the recipient including name, address, and GST registration number if applicable
4. Item Description: Detailed description of goods/services being quoted, including specifications, quantities, and HSN/SAC codes
5. Pricing Details: Unit prices, total amounts, applicable taxes (GST breakdown), and final amount in both figures and words
6. Commercial Terms: Payment terms, delivery timeline, and shipping terms
7. Validity Statement: Clear statement of quotation validity period and any conditions for price fluctuations
8. Authorization: Signature block with name and designation of authorized signatory
1. Technical Specifications: Detailed technical specifications when quoting for complex products or engineering solutions
2. Installation Terms: Include when the quote covers installation or commissioning of equipment
3. Warranty Information: Specific warranty terms and conditions when applicable to the products/services
4. Training Provisions: Details of training to be provided if part of the quoted scope
5. Quality Certifications: Information about relevant quality certifications when quoting for regulated industries
6. Terms and Conditions: Detailed terms and conditions section for complex or high-value quotations
1. Detailed Price Breakdown: Itemized breakdown of costs, especially for complex quotes with multiple components
2. Technical Drawings: Engineering or technical drawings if relevant to the quoted items
3. Product Specifications Sheet: Detailed product specifications and performance parameters
4. Terms and Conditions Appendix: Standard terms and conditions of the company for detailed references
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Information Technology
Construction
Retail
Healthcare
Education
Automotive
Electronics
Professional Services
Engineering
Telecommunications
Energy
Infrastructure
Consumer Goods
Industrial Equipment
Relevant Teams
Sales
Business Development
Commercial
Procurement
Operations
Finance
Legal
Contracts Administration
Pricing
Product Management
Customer Service
Estimation
Technical Support
Relevant Roles
Sales Manager
Business Development Executive
Commercial Manager
Procurement Officer
Project Manager
Account Executive
Sales Representative
Business Analyst
Operations Manager
Finance Manager
Contract Administrator
Pricing Analyst
Tender Manager
Estimation Engineer
Business Unit Head
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