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Subcontractor Cleaning Contract for India

Subcontractor Cleaning Contract Template for India

This document is a comprehensive subcontractor agreement for cleaning services, specifically adapted for use under Indian law. It establishes the legal framework for outsourcing cleaning services, incorporating compliance requirements with Indian labor laws, GST regulations, and environmental standards. The contract addresses essential elements including service specifications, performance standards, payment terms, staff requirements, and health and safety protocols, while ensuring alignment with Indian regulatory requirements such as the Contract Act 1872 and various labor welfare legislations.

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What is a Subcontractor Cleaning Contract?

The Subcontractor Cleaning Contract is designed for situations where a main contractor or property owner needs to engage a specialized cleaning service provider in India. This document is particularly relevant when organizations require professional cleaning services but prefer to outsource these operations rather than maintain an in-house cleaning staff. The contract comprehensively covers operational requirements, regulatory compliance (including Indian labor laws, GST requirements, and environmental regulations), performance standards, and risk allocation. It's structured to protect both parties' interests while ensuring clear service delivery expectations and maintaining compliance with Indian legal requirements. The document is especially important in today's environment where professional cleaning services must meet heightened hygiene standards and regulatory scrutiny.

What sections should be included in a Subcontractor Cleaning Contract?

1. Parties: Identification of the main contractor and subcontractor with full legal names and addresses

2. Background: Context of the agreement, including reference to the main contract and basis for subcontracting

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of cleaning services to be provided, including locations, frequency, and standards

5. Term and Termination: Duration of the agreement, renewal terms, and termination provisions

6. Payment Terms: Fees, payment schedule, invoicing requirements, and GST provisions

7. Performance Standards: Required quality standards, KPIs, and monitoring mechanisms

8. Subcontractor Obligations: Key responsibilities including staff, materials, equipment, and compliance requirements

9. Labor Compliance: Compliance with Indian labor laws, minimum wages, and social security requirements

10. Health and Safety: Safety protocols, training requirements, and accident reporting procedures

11. Insurance and Indemnity: Required insurance coverage and indemnification provisions

12. Confidentiality: Protection of confidential information and data privacy

13. Dispute Resolution: Process for resolving disputes, including jurisdiction and governing law

14. General Provisions: Standard boilerplate clauses including notices, amendments, and severability

What sections are optional to include in a Subcontractor Cleaning Contract?

1. Equipment Provision: Terms for equipment provided by either party, including maintenance and replacement responsibilities

2. Multiple Location Terms: Specific provisions for contracts covering multiple locations or facilities

3. Staff Training: Detailed training requirements and certification standards for cleaning staff

4. Environmental Standards: Special environmental compliance requirements and green cleaning protocols

5. Security Requirements: Additional security clearance and access control requirements for sensitive locations

6. Procurement Standards: Standards for procurement of cleaning supplies and approved suppliers list

7. Subcontractor Personnel: Detailed requirements for staff uniforms, behavior, and background checks

What schedules should be included in a Subcontractor Cleaning Contract?

1. Schedule 1 - Service Specifications: Detailed cleaning specifications, frequency charts, and quality standards

2. Schedule 2 - Price Schedule: Detailed breakdown of prices, rates for additional services, and price adjustment mechanisms

3. Schedule 3 - Locations and Timing: List of service locations, access times, and specific requirements for each location

4. Schedule 4 - Equipment and Materials: List of approved cleaning equipment and materials to be used

5. Schedule 5 - Performance Metrics: Detailed KPIs, measurement methods, and reporting requirements

6. Schedule 6 - Staff Requirements: Minimum staffing levels, qualifications, and training requirements

7. Appendix A - Safety Procedures: Detailed safety protocols and emergency procedures

8. Appendix B - Reporting Ƶ: Standard templates for performance reporting and incident reporting

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

India

Publisher

Ƶ

Document Type

Service Agreement

Cost

Free to use
Relevant legal definitions







































Clauses


































Relevant Industries

Commercial Real Estate

Healthcare

Education

Retail

Hospitality

Industrial Manufacturing

Information Technology

Banking and Financial Services

Government and Public Sector

Transportation and Logistics

Relevant Teams

Facilities Management

Operations

Procurement

Legal

Commercial

Risk and Compliance

Health and Safety

Property Management

Contract Administration

Supply Chain

Relevant Roles

Facility Manager

Operations Director

Procurement Manager

Contract Administrator

Property Manager

Building Superintendent

Compliance Officer

Health and Safety Manager

Operations Manager

Legal Counsel

Risk Manager

Commercial Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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