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A Board Resolution Dividend Distribution is a critical corporate governance document required under Malaysian law when a company's board of directors decides to distribute profits to shareholders. This resolution is mandatory under the Companies Act 2016 and must be properly documented to demonstrate compliance with statutory requirements, particularly the solvency test. The document is typically prepared following a board meeting where the dividend decision is made and must include specific details about the dividend amount, payment date, and confirmation of the company's ability to pay its debts. It's essential for both private and public companies in Malaysia and serves as a legal record of the board's decision-making process, protecting both the company and its directors while ensuring transparent communication with shareholders.

1. Title and Date: Formal title of the resolution and date of the board meeting

2. Company Details: Full legal name and registration number of the company

3. Present Directors: List of directors present at the meeting and confirmation of quorum

4. Background: Brief context about the company's financial position and reason for dividend consideration

5. Solvency Statement: Declaration that the company meets the solvency test requirements under Section 132 of the Companies Act 2016

6. Resolution: The formal resolution declaring the dividend, including amount, type, and payment date

7. Compliance Statement: Confirmation of compliance with Companies Act 2016 and company constitution

8. Authorization: Authorization for officers to implement the resolution

9. Signatures: Space for Chairman's signature and date of signing