The Company Secretary Resolution is a crucial corporate governance document used in Malaysian business operations to formally document decisions and actions related to company secretarial matters. Required under the Companies Act 2016 and other relevant Malaysian corporate legislation, this document is essential for maintaining proper corporate records and ensuring compliance with regulatory requirements. A Company Secretary Resolution may be needed for various purposes, including appointment of officers, changes in corporate documentation, regulatory filings, or other administrative matters. It serves as an official record of corporate decisions and often requires specific formatting and content to be legally valid under Malaysian law. The document is particularly important for audit trails, corporate governance, and regulatory compliance purposes.
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1. Title and Company Details: Full legal name of the company, company registration number, and document type specification
2. Date: Date of the resolution
3. Preamble: Statement confirming the authority under which the resolution is made (e.g., 'Pursuant to Section X of the Companies Act 2016')
4. Attendance and Quorum: Record of who was present and confirmation of meeting quorum requirements
5. Background: Brief context explaining why the resolution is necessary
6. Resolutions: Clear statement of the decisions made, numbered if multiple resolutions
7. Implementation Authority: Authorization for specific individuals to implement the resolution
8. Certification: Company Secretary's certification of the resolution
9. Signature Block: Space for required signatures with names and designations
1. Recitals: Additional background information when complex context needs to be explained
2. Voting Results: Required when the resolution was passed by vote rather than unanimous consent
3. Dissenting Opinions: Required when any authorized party registers a formal dissent
4. Legal References: Specific references to relevant sections of the Companies Act or other legislation when dealing with statutory compliance matters
5. Effective Date: When the effective date differs from the resolution date
1. Supporting Documents: Copies of relevant documents referenced in the resolution
2. Previous Resolutions: Copies of related previous resolutions being amended or superseded
3. Company Constitution Excerpts: Relevant sections of the company constitution being referenced
4. Regulatory Approvals: Copies of any required regulatory approvals or submissions
5. Forms: Statutory forms required to be filed with the Companies Commission of Malaysia (SSM)
Authors
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Manufacturing
Technology
Real Estate
Healthcare
Retail
Energy
Transportation
Construction
Professional Services
Education
Telecommunications
Mining
Agriculture
Hospitality
Relevant Teams
Legal
Compliance
Corporate Secretariat
Corporate Governance
Risk Management
Board Secretariat
Regulatory Affairs
Corporate Affairs
Administrative Services
Executive Office
Relevant Roles
Company Secretary
Corporate Secretary
Legal Counsel
Compliance Officer
Board Director
Managing Director
Chief Executive Officer
Chief Financial Officer
Corporate Governance Officer
Risk Management Officer
Audit Director
Legal Director
Regulatory Affairs Manager
Corporate Services Manager
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