The Move Out Letter is an essential document in Nigerian property law that formalizes a tenant's intention to end their tenancy and vacate a property. It is typically used when a tenant plans to terminate their lease, whether at the end of the agreed term or through early termination where permitted. The document must comply with Nigerian legal requirements, particularly regarding notice periods specified in the Rent Control and Recovery of Residential Premises Act. It serves multiple purposes: providing formal notice to the landlord, documenting the intended move-out date, requesting property inspection, and establishing arrangements for security deposit return. This document is crucial for both residential and commercial tenancies and helps prevent future disputes by clearly documenting the tenant's compliance with legal notice requirements.
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1. Letter Header: Includes date, recipient's name and address (landlord/property manager), and property address
2. Subject Line: Clear indication that this is a move-out notice
3. Formal Notice: Statement of intention to vacate with specific move-out date
4. Current Property Details: Reference to current lease agreement and confirmation of rent payments status
5. Move Out Logistics: Proposed date and time for final inspection and key handover
6. Forwarding Address: New address for future correspondence and security deposit return
7. Closing: Professional closing with tenant's signature and contact information
1. Security Deposit Section: Include when specific requests or arrangements regarding security deposit return need to be discussed
2. Maintenance Issues: Include if there are any existing maintenance issues that need to be documented
3. Early Termination Explanation: Include if the move-out is before the lease end date, explaining reasons and referring to relevant lease clauses
4. Utilities Transfer: Include if there are specific arrangements needed for utility transfers
5. Cleaning Services: Include if discussing professional cleaning arrangements or agreements
1. Property Condition Photos: Current dated photographs of the property condition
2. Inspection Checklist: Pre-move-out inspection checklist completed by tenant
3. Rent Payment Record: Proof of up-to-date rent payments if relevant
4. Original Lease Agreement: Copy of the original lease agreement for reference
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Tenant Coordinator
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