The Move Out Letter is an essential document in Malaysian property rental practice, used when a tenant needs to formally communicate their intention to end a tenancy agreement. This document must comply with Malaysian property law requirements, particularly the provisions of the National Land Code 1965 and Contracts Act 1950. It serves multiple purposes: providing official notice of vacation, documenting the intended move-out date, requesting property inspection, arranging security deposit return, and establishing a record of proper notice given. The letter should be used whether ending a tenancy at its natural conclusion or during the term (subject to lease provisions), and is crucial for both residential and commercial properties to ensure proper documentation and protect all parties' interests.
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1. Date and Address Block: Current date and full addresses of both sender (tenant) and recipient (landlord)
2. Subject Line: Clear indication that this is a Notice of Intent to Vacate for the specific property
3. Reference Details: Reference to the existing tenancy agreement including its date and property address
4. Notice of Vacation: Clear statement of intention to vacate with specific move-out date
5. Current Contact Information: Updated contact details for future correspondence
6. Property Inspection Request: Request for final property inspection and key handover arrangements
7. Closure: Professional closing with signature block and tenant's details
1. Security Deposit Return: Request for return of security deposit, including preferred payment method - use when security deposit was paid
2. Forwarding Address: New address for future correspondence - include if moving to a known new address
3. Utility Transfer: Instructions regarding utility account transfers or final readings - include if utilities are in tenant's name
4. Early Termination Explanation: Explanation if vacating before lease end - include only if terminating lease early
5. Maintenance Issues: List of any existing maintenance issues - include if there are outstanding repairs
6. Special Arrangements: Any special move-out arrangements agreed with landlord - include if specific arrangements have been made
1. Copy of Original Lease Agreement: Attachment of the original tenancy agreement for reference
2. Property Condition Photos: Current dated photos of property condition (optional but recommended)
3. Utility Account Details: List of utility account numbers and contact information for transfer purposes
4. Outstanding Payment Record: Statement of any outstanding rent or utility payments, if applicable
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