The Appointment Confirmation Letter is a mandatory document under Dutch employment law that formalizes the employment relationship between an employer and employee. It must be provided within one week of the start of employment, in accordance with the Dutch Civil Code and EU regulations. This document serves as written evidence of the agreed-upon employment terms and conditions, including essential information such as job responsibilities, compensation, working hours, and other key employment terms. The letter should be drafted in compliance with Dutch legal requirements, including those specified in the Burgerlijk Wetboek (Dutch Civil Code) and relevant EU directives. While less formal than a full employment contract, the Appointment Confirmation Letter must still contain all legally required information and serves as a binding document outlining the employment relationship.
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1. Company Letterhead and Date: Official company letterhead including company details, registration numbers, and date of the letter
2. Employee Address Block: Full name and address of the employee
3. Subject Line: Clear indication that this is an appointment confirmation letter
4. Opening Salutation: Formal greeting to the employee
5. Confirmation of Offer: Reference to previous discussions/interviews and formal confirmation of the job offer
6. Position Details: Job title, department, and reporting relationship
7. Start Date and Type of Contract: Confirmed start date and whether the contract is permanent or fixed-term
8. Working Hours and Location: Specified working hours, days, and primary work location
9. Compensation Package: Salary, payment frequency, and any guaranteed bonuses
10. Leave Entitlement: Holiday allowance and number of vacation days
11. Notice Period: Required notice period for termination by either party
12. Probationary Period: Length of probationary period if applicable
13. Closing and Signatures: Formal closing, space for company signature and employee acknowledgment
1. Collective Labor Agreement: Reference to applicable CAO (Collective Labor Agreement) if the company operates under one
2. Special Benefits: Any additional benefits specific to the role such as company car, phone, or laptop
3. Performance Bonus Structure: Details of any variable compensation or bonus schemes
4. Non-Competition Clause: Include if the role requires restrictions on future employment
5. Confidentiality Requirements: Include for roles with access to sensitive information
6. Remote Working Arrangements: Include if the role involves regular remote work
7. International Travel: Include if the role requires regular international travel
8. Education and Training: Include if specific training or education programs are part of the role
1. Employee Handbook Reference: Summary of key company policies and where to find the full handbook
2. Benefits Overview: Detailed breakdown of all applicable benefits and insurance coverage
3. Job Description: Detailed description of roles and responsibilities
4. Company Policies: Key policies that require specific acknowledgment (IT, security, code of conduct)
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