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1. Sender Details: Full legal name, business address, and contact information of the sending party
2. Recipient Details: Full legal name, business address of the receiving party/business
3. Date: Official date of the letter
4. Subject Line: Clear indication that this is a Cease and Desist Notice ('Sommatie')
5. Factual Background: Detailed description of the offensive conduct or violations, including specific dates and instances
6. Legal Basis: Citation of relevant laws and legal rights being violated
7. Demands: Clear, specific actions required from the recipient to remedy the situation
8. Deadline: Specific timeline for compliance with the demands
9. Consequences: Clear statement of legal actions that will be taken if demands are not met
10. Closing: Formal closing including signature block and professional title
1. Previous Communications: Reference to any previous attempts to resolve the issue, used when there has been prior correspondence
2. Evidence Reference: List of supporting evidence, used when specific documentation needs to be referenced
3. Reservation of Rights: Statement preserving additional legal rights, used in complex cases where multiple legal issues may be involved
4. Without Prejudice: Statement indicating the letter cannot be used as evidence in court proceedings, used when attempting to negotiate
5. Certification Statement: Statement certifying the truthfulness of claims, used in serious cases where formal declarations are needed
1. Evidence Documentation: Copies of relevant evidence supporting the claims made in the letter
2. Timeline of Violations: Detailed chronological list of specific violations or incidents
3. Previous Correspondence: Copies of relevant prior communication between parties
4. Proof of Rights: Documentation proving the sender's legal rights (e.g., trademark registrations, contracts)
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