The Cease Contact Letter is a crucial legal instrument under Dutch law used when formal documentation is needed to request the termination of unwanted communication or contact. This document type is particularly relevant in situations involving harassment, stalking, unwanted business solicitation, or any form of persistent unwanted contact. The letter must comply with Dutch privacy laws, including GDPR implementation (AVG), and may reference relevant sections of the Dutch Civil Code (Burgerlijk Wetboek) and Criminal Code (Wetboek van Strafrecht). It serves as both a formal warning and potential evidence in legal proceedings if the unwanted contact continues. The document should clearly state the request, provide context of previous communications, and outline legal consequences, while maintaining professional tone and legal validity within the Dutch jurisdiction.
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1. Sender Details: Full name, address, and any relevant identification of the person/entity sending the letter
2. Recipient Details: Full name, address, and any relevant identification of the person/entity being asked to cease contact
3. Date: Current date of the letter
4. Subject Line: Clear indication that this is a formal cease contact request
5. Context Statement: Brief description of the nature of previous unwanted contact or behavior
6. Formal Request: Clear and unambiguous statement requesting all contact to cease
7. Legal Basis: Reference to relevant Dutch laws and regulations that support the request
8. Consequences Statement: Clear statement of potential legal actions if the request is not honored
9. Deadline: Specific date by which compliance is expected
10. Closing: Formal closing, signature, and sender's details
1. Previous Communications Reference: Include when there have been prior attempts to resolve the situation
2. Specific Prohibited Actions: Include when certain types of contact need to be explicitly prohibited while others might be permitted
3. Third Party Reference: Include when communication through specified third parties (like lawyers) would be acceptable
4. Mental/Physical Impact Statement: Include when the unwanted contact has caused demonstrable distress or health issues
5. Witness Statement Reference: Include when there are witnesses to the unwanted contact or behavior
1. Evidence Log: Chronological list of all unwanted contacts with dates, times, and nature of contact
2. Previous Correspondence: Copies of any relevant previous communication requesting contact to stop
3. Police Reports: Copies of any filed police reports related to the unwanted contact, if applicable
4. Medical Records: If relevant, documentation of any medical or psychological impact (if mentioned in optional Mental/Physical Impact Statement)
5. Witness Statements: Written statements from witnesses who can verify the unwanted contact, if applicable
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