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1. Sender and Recipient Details: Full contact information for both parties, including names, addresses, and any relevant reference numbers
2. Subject Line: Clear indication that this is a formal legal notice regarding defamation
3. Identification of Defamatory Statements: Specific quotes or descriptions of the defamatory statements, including when and where they were made
4. Factual Corrections: Clear statement of why the statements are false, with supporting evidence
5. Legal Basis: Reference to relevant Dutch law provisions regarding defamation
6. Harm Caused: Description of actual or potential damage to reputation, business, or personal life
7. Demands: Clear list of required actions (retraction, removal, public apology, etc.) with specific deadlines
8. Legal Consequences: Statement of potential legal actions if demands are not met
9. Response Timeline: Specific deadline for response to the letter
1. Prior Communications: Include when there have been previous attempts to resolve the issue
2. Online Removal Instructions: Specific when defamation occurred online, including URLs and platform-specific removal procedures
3. Third Party Notifications: Include when defamatory content has been shared with or published by third parties
4. Financial Losses: Include when specific monetary damages can be demonstrated
5. Professional Impact: Include when defamation has affected professional relationships or opportunities
6. Preservation Notice: Include when there's a need to ensure evidence is preserved, especially for digital content
1. Evidence of Defamatory Statements: Copies of publications, screenshots, transcripts, or other documentation of the defamatory statements
2. Proof of Falsity: Documentary evidence proving the falsity of the defamatory statements
3. Evidence of Harm: Documentation of actual damages, lost business, or other negative impacts
4. Previous Correspondence: Copies of any relevant prior communications between parties
5. Expert Opinions: If applicable, statements from experts regarding reputation damage or factual matters
6. Media Coverage: If applicable, documentation of how the defamatory statements have been repeated or spread in media
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