Employee Nomination Form

Employee Nomination Form for the Netherlands

Employee Nomination Form Template for Netherlands

A standardized form used in the Netherlands for formally nominating employees for specific positions, roles, or representative functions within an organization. The document complies with Dutch employment law, including the Dutch Civil Code (Burgerlijk Wetboek) and data protection regulations (GDPR/AVG). It captures essential information about both the nominee and nominator, includes qualification statements, and provides necessary declarations while ensuring proper documentation of the nomination process in accordance with Dutch legal requirements and organizational policies.

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What is a Employee Nomination Form?

The Employee Nomination Form is a crucial document used in Dutch organizations when formally proposing employees for new positions, representative roles, or special functions. It ensures compliance with Dutch employment law, including the Works Councils Act (Wet op de ondernemingsraden) when applicable, and data protection requirements under GDPR/AVG. The form is typically used during internal promotion processes, works council nominations, or when appointing employees to specialized positions. It includes comprehensive sections for candidate information, qualifications, and necessary approvals, while incorporating required privacy notices and data processing declarations. The document serves as an official record of the nomination process and helps organizations maintain transparent and compliant appointment procedures.

What sections should be included in a Employee Nomination Form?

1. Form Title and Date: Clear identification of the document as an Employee Nomination Form with date of submission

2. Nominator Details: Information about the person making the nomination, including name, position, and department

3. Nominee Information: Essential details about the nominated employee including full name, employee ID, current position, and department

4. Position Details: Information about the position or role for which the employee is being nominated

5. Qualification Statement: Brief statement outlining why the nominee is qualified for the position

6. Required Confirmations: Declarations confirming eligibility and compliance with relevant policies

7. Data Processing Notice: GDPR-compliant statement about how the provided information will be processed

8. Signature Blocks: Space for required signatures including nominator, nominee, and relevant approvers

What sections are optional to include in a Employee Nomination Form?

1. Manager Endorsement: Section for direct manager's support of the nomination, used when required by company policy

2. Works Council Reference: Required when the nomination relates to works council positions or similar representative roles

3. Additional Qualifications: Optional section for listing specific certifications or qualifications relevant to the nominated position

4. Previous Experience: Section for relevant experience, used when nominating for senior or specialized positions

5. Training Requirements: Section outlining any mandatory training needed for the nominated position, included when applicable

What schedules should be included in a Employee Nomination Form?

1. Position Description: Detailed description of the role or position for which the employee is being nominated

2. Required Qualifications Checklist: Checklist of mandatory and desired qualifications for the position

3. Relevant Certificates: Copies of relevant certificates or qualifications of the nominee

4. Privacy Notice: Detailed GDPR-compliant privacy notice explaining how personal data will be processed

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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What is a Employee Nomination Form?

What sections should be included in a Employee Nomination Form?

What sections are optional to include in a Employee Nomination Form?

What schedules should be included in a Employee Nomination Form?

Authors

Alex Denne

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