The End of Contract Letter to Employer is a crucial document in Dutch employment relationships, used when an employee decides to voluntarily terminate their employment contract. This document must comply with Dutch labor law requirements, particularly regarding notice periods as specified in the Dutch Civil Code (Burgerlijk Wetboek). It serves multiple purposes: formally documenting the employee's intention to leave, specifying the last working day, initiating the termination process, and maintaining professional relationships. The letter typically includes personal details, position information, termination date, handover arrangements, and may address company property return and final settlements. It's essential for proper employment termination documentation and often serves as a reference point for HR processes and final settlements under Dutch employment law.
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1. Personal Details and Date: Employee's full name, employee ID (if applicable), current position, department, and the date of writing
2. Recipient Details: Employer's name, position/department, company name and address
3. Subject Line: Clear indication that this is a contract termination/resignation letter
4. Formal Notice of Termination: Clear statement of intention to end employment contract
5. Last Working Day: Specific mention of the intended final day of employment, considering the required notice period
6. Handover Plans: Brief outline of how current responsibilities will be handed over
7. Expression of Gratitude: Professional acknowledgment of the employment period and opportunities
8. Signature Block: Space for signature, printed name, and date
1. Reason for Departure: Optional section explaining the reason for leaving, if the employee wishes to share this
2. Request for Reference: Optional request for a professional reference letter
3. Benefits and Entitlements: Section addressing specific arrangements regarding unused vacation days, bonuses, or other benefits
4. Non-Compete Reminder: Reference to any existing non-compete or confidentiality agreements, if applicable
5. Future Contact Details: New contact information if the employee wishes to provide it
1. Employment Contract Copy: Copy of the original employment contract for reference
2. Handover Document: Detailed list of ongoing projects and responsibilities to be transferred
3. Company Property Checklist: List of company assets to be returned before the last working day
4. Final Settlement Calculation: Overview of any final payments, including unused vacation days or other entitlements
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